STT Travel centralization - 4631

CV submission deadline: 14/02/2024

Service delivery mode: on site

We are seeking a talented and experienced STT Travel centralization - 4631 to work for our client, NATO, in Brussels, BE

Job Responsibilities

• Provide a full service travel office for NCI Agency personnel and hosted agencies/programs travelling on official duty. Upon absence of the Travel Clerk at Brussels or Mons, assist in providing travel support for personnel from those locations
• Upon request, coordinate and develop individual or group movement plans for travel of Agency and Agency-sponsored personnel to operational theatres, including coordination with NATO organizations, national military activities, or other service providers
• Provide travel services to candidates in arranging pre-paid travel bookings, coordinating hotel accommodations and providing travel advice as required
• Constantly review the Agency's travel requirements and determine the most economically appropriate mode of transport in accordance with current travel regulations
• Identify travel-related business opportunities that result in more economical support for official travel
• Provide timely and relevant travel information on the NCI Agency portal
• Update the NCI Agency financial systems in the travel-related area to accurately record all travel and related expenditures incurred by staff and candidates
• Process, in conjunction with the Finance Section, all invoices relating to authorized travel conducted by Agency or Agencysponsored personnel
• Book/reserve tickets through Travel Management Company (TMC) for air, ferry and rail travel as required
• Liaise with rental car agencies and book rental cars; * Monitor and provide guidance to the TMC to ensure all requested travel is booked in a timely manner and in accordance with current regulations and contractual requirements
• Maintain travel statistics and provide information, advice and Duties & Role: reports on travel-related services to relevant administrative and financial areas as required; * Assist in the development and review of standard operating procedures and provide training for other section personnel as required
• Coordinate transport support for Agency-hosted conferences, meetings or VIP visits as required

Job Requirements

• NATO security clearance
• A good general secondary education
• At least 5 years relevant travel and transport planning experience
• A minimum of 5 years' experience in the use of a Global Distribution System (GDS)
• A minimum of 5 years' experience in the use of a financial system supporting invoicing control and payment for official travel
• A current working knowledge of travel ticketing and tariffs
•  Excellent computer skills. Desirable Experience and Education
• Prior experience of working in an international environment comprising both military and civilian elements
• Knowledge of NATO responsibilities and organization. Language Proficiency
• A thorough knowledge of one of the two NATO languages, both written and spoken, is essential and some knowledge of the other is desirable

 

 

EU Nationality is a prerequisite for the majority of our job openings. However, for select positions, we may also consider CVs from candidates who hold citizenship in NATO member countries or have the required work permit for the location where the client is based or where the job is to be performed.


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