UNIV - Program Manager I - Department of Medicine: Division of Hospital Medicine & Nephrology

Job Description Summary

Coordinates the business management functions of programs, grants and contracts and unrestricted funds by reporting directly to the Division Administrator’s for the Hospital Medicine Division and the Nephrology Division and has a matrix reporting relationship with the Departmental Finance and Research Administrator.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC000971 COM DOM Hospital Medicine CC

Pay Rate Type

Salary

Pay Grade

University-GEN11

Pay Range

66,400.00 - 92,900.00 - 119,500.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Job Duties:

35% External Contracts:

• Manage Department of Medicine assigned external clinical contracts, programs and projects to assess new requests, financial performance and operational effectiveness.

• Oversee and monitor contract(s) to ensure payments, renewals, extensions or terminations are processed timely initially to include the following:

  • Dialysis Centers, Inc Medical Director Contracts at Nexton, West Ashley, Goose Creek, Mt Pleasant (East Cooper), James Island, Port Royal, Archdale, Home Dialysis

  • Telehealth Contracts in Hospital Medicine at MUSC Health Black River Hospital, MUSC Health Chester Medical Center, MUSC Health Marion Medical Center, Hampton Regional Medical Center

• Partner with Division Administrators to review financial viability of new requests for services and prepare proposals

• Prepare monthly scorecards with key performance indicators on external partnerships

• Reconcile monthly the financials of programs to ensure services are paid timely

30% - Program Financial Analysis and Reporting:

• Leads, prepares and manages the Nephrology and Hospital Medicine Division’s $26 million MUCU, MUSCP unrestricted accounts and $3 million restricted annual budget

  • Utilize OurDay reporting tools to conduct in-depth financial analysis to assess assigned division's financial performance, identify trends, and forecast future financial outcomes.

  • Utilize OurDay reporting tools to prepare regular financial reports, including budget variance analysis, revenue projections, and expenditure tracking, to support decision-making by division leadership and faculty.

• Prepares and manages the Divisions cFTE file for 90+ faculty and APP’s as required by the College of Medicine.

• Prepares and manages the Divisions wRVU Tracker with timely adjustments for additions, departures, and changes in buydowns.

• Manages the faculty at risk salary plan for all divisional faculty.

• Support division leadership in long-term financial planning, including revenue forecasting, expense projections, and resource allocation strategies to support divisional growth and sustainability by utilizing budgeting software.

• Assist in the development of financial models and scenarios to evaluate the financial impact of various initiatives, projects, and strategic plans

• Collaborates with the Division Administrator’s to identify opportunities for process improvements and efficiency enhancements in financial operations, systems, and procedures within the divisions

15% - Budget Management:

• Timely completes monthly OurDay financial management checklist in partnership with Division Administrators. Work closely with the leadership of assigned divisions to develop, monitor, and manage annual operating budgets, ensuring alignment with strategic priorities and resource allocation.

• Provide guidance and support to division administrators and faculty regarding budgetary matters, including expense tracking, budget reallocations, and cost-saving opportunities.

• Complete and coordinate financial reports including: quarterly effort/activity reports, quarterly PI reports, and monthly budget-to-actual reports.

• Oversees the personnel effort and funding for faculty, staff, research grant staff, post docs, and temporary employees in assigned Divisions.

15% - Programs, Projects and Grants Management:

• Utilize OurDay reporting tools to manage all programs, projects and grants to include preparation of budgets, data collection, and routing of documents.

• Coordinate with the principal investigator's, Office of Clinical Research, Program leadership team, sponsors and Office of Research and Sponsored Programs, Grants and Contracts Accounting to assure reports are completed and distributed appr