Patient Account Specialist

You’re more valuable than ever – And that’s just how we’ll make you feel.

Summary
The Patient Account Specialist is responsible for taking all inbound phone calls, researching customer issues, collecting customer information, collecting payments from customers, responding to all customer inquiries via fax/email/calls.

Qualifications
Education Required: 
• High School Diploma or GED 

Work Experience Required: 
• 3+ years of healthcare, billing, or service experience

Preferred Qualifications, Education, Licenses, Certifications, Experience, etc.: 
• 3 years Medical Billing experience 
• CPAR – Certified Patient Account Representative 
• Associate’s degree in business administration or related field 
• Medical insurance billing and claims processing 
• Epic or eClinicalWorks experience 
• Bilingual (Spanish)

Knowledge, Skills, and Abilities
• This role is patient facing and involves interaction and collaboration with other 
departments and requires excellent judgment and interpersonal skills.
• Strong interpersonal skills including sound judgement while working with cross functional departments. 
• Understanding of basic medical terminology and common healthcare documentation. 
• Highly experienced in Microsoft Excel and Word for data entry, reporting, and 
documentation. 
• Strong working knowledge of medical billing codes such as Current Procedural Terminology 
• (CPT) and International Classification of Diseases (ICD) coding for accurate billing and claims processing. 
• Exceptional phone and communication skills with the ability to interact effectively across departments and with customers. 
• Ability to organize and prioritize tasks efficiently in a fast-paced environment. 
• Proficient in navigating computer systems and performing mathematical calculations related to customer accounts and billing.
• Ability to maintain strict customer confidentiality in compliance with HIPAA and company policies. 
• Demonstrated ability to follow through with customer inquiries and resolve issues with professionalism and sound judgment. 
• Demonstrate flexibility and open mindedness when approaching problem solving and adapting to changing workflows or priorities.
• Ability to calculate deductibles and co-insurance accurately. 
• Ability to read and interpret Explanation of Benefits (EOBs).
• Skilled in performing collection activities related to follow-up and account resolution.
• Ability to identify under and overpayments from payors and take appropriate action.
• Experience with third party payor portals for eligibility verification, claim status and account resolution.

Essential Duties and Responsibilities
Administrative and Data Accuracy
• Accurately update and maintain customer demographic and insurance information.
• Update and document patient account clearly and thoroughly to include information received and given during patient interaction.
• Conduct thorough review of patient accounts to verify that required documentation is properly scanned and recorded, ensuring no unnecessary or duplicate documentation requests are made.
Customer Service and Communication
• Deliver high-level customer service to internal customers, payors and urgent care centers.
• Provide exceptional service to customers, ensuring a positive and professional experience.
• Manage each customer inquiry through resolution to include collaborating with internal teams as needed and ensuring timely follow-up.
• Address service-related issues professionally when interacting with customers, guests, physicians and team members.
• Communicate clearly with customers regarding medical and financial matters via phone, email and other communication channels.
• Serve as an effective extension of Company urgent care centers, supporting their mission and values. 
• Maintain composure and focus while managing multiple tasks and customer interactions in a high-pressure environment.
• Actively listen to patients to identify financial needs and assist with financial assistance applications when appropriate.
• Minimize patient escalations through one-call resolution. 
Patient Account Management and Collections
• Responsible for collecting unpaid customer balances and assisting with credit card payments.
• Provides effective review of accounts leading to patient collection of outstanding balances.
• Documents and updates patient accounts information for all payment and contested balances.
• Performs research and analysis of account issues to timely and accurately resolve accounts.
• Ability to review an account and offer prompt pay discounts to inc