ADMINISTRATIVE ASSISTANT II - 64051952

Requisition No: 848074 

Agency: Department of Health

Working Title: ADMINISTRATIVE ASSISTANT II - 64051952

 Pay Plan: Career Service

Position Number: 64051952 

Salary:  $43,000 -$47,000 

Posting Closing Date: 03/09/2025 

Total Compensation Estimator Tool

Open Competitive

 

Your Specific Responsibilities:

 

The Florida Department of Health in St. Johns County (FDOH-SJC) is part of a statewide public health system.

 

Our Mission – To protect, promote and improve the health of all people in Florida through integrated state, county, and community efforts.

Our Vision – To be the Healthiest State in the Nation.

Our Values – Innovation, Collaboration, Accountability, Responsiveness, Excellence (ICARE)

 

This is an independent and responsible position in FDOH-SJC Administration that completes administrative tasks and/or assignments.

 

This position provides operational support for the Assistant Director of FDOH-SJC but also assists throughout the agency as needed.  This position works independently but must also work with coworkers to accomplish deliverables as a team. This position encourages coordination and communication between all areas of FDOH-SJC.

 

This position consists of professional administrative work by providing complex administrative services to the Assistant Director of FDOH-SJC.  This position, also, provides support to the Health Officer and the Operations & Management Consultant I.

The duties, in coordination/collaboration with the Assistant Director, include but are not limited to:

• Manages the tracking of records requests throughout FDOH-SJC and sends necessary invoices.
• Assists staff, as needed, with any records requests.
• Manages local policies and procedures for FDOH-SJC.
• Plans/arranges/prepares for meetings and appointments within FDOH-SJC and with community partners.
• Assists with the development and implementation of employee engagement/development activities including but not limited to educational/training, all staff meetings and projects.
• Prepares reports for deliverables.
• Maintains an effective, up-to-date, record retention/filing system.
• Performs necessary tasks to ensure completion of special projects.
• Reviews and updates Position Descriptions.

Prepares a variety of materials in numerous formats including but not limited to memoranda, letters, reports, minutes and in-house correspondence.  Coordinates, as needed, with FDOH-SJC staff to collect data and information in the preparation of documents and/or reports.

 

Performs support functions for FDOH-SJC which includes but is not limited to, working with clients and vendors, answering telephones, processing mail, completing check logs, and providing support for all FDOH-SJC projects and deliverables.  Coordinates and participates in meetings and trainings as requested. Completes meeting minutes and meeting follow up as needed.  Provides excellent customer servi