Administrative Assistant

Description

Department: Administration

Job Type: Full Time

Hours: 40 hours per week

Job Location: Onsite

Description

The Administrative position provides a wide variety of administrative support services for property supervisors and works with team members to achieve daily tasks. Responsibilities for this position include: customer service, data entry, and generating letters and reports. Time management skills and a diligent work ethic are required.

Position Responsibilities

• Generate letters. (Violation letters, general notices, memos, etc.)
• Update template letters and make required corrections/proofread.
• Run any weekly/monthly reports for properties as directed.
• Document uploads (insurance, leases, contracts, architectural modification docs, etc.).
• Update residential information (contact info changes, pet info, car info, etc.).
• Update directories for gate systems, websites, address book.
• Assist with vendor inquires.
• Provide reception coverage as needed.
• Send out communication to residents via phone and email.
• Photocopy and assemble mailings once approved by manager.
• Photocopies of documents as requested by manager.
• Sort and file all correspondence. Create new files for new properties and/or added titles as requested by manager.
• At the end of each year, transfer current files into banker boxes and create the next year’s files, unless otherwise indicated.
• Prepare and gather requested documents for audits and/or compilations for preparation of year-end financial reports by independent accountant.
• Work with supervisors and accounting to assist auditor with any additional requests as needed.
• Return documents to proper place when audit field work is complete.