Senior Administrative Assistant

The Aerospace Corporation is the trusted partner to the nation’s space programs, solving the hardest problems and providing unmatched technical expertise. As the operator of a federally funded research and development center (FFRDC), we are broadly engaged across all aspects of space— delivering innovative solutions that span satellite, launch, ground, and cyber systems for defense, civil and commercial customers. When you join our team, you’ll be part of a special collection of problem solvers, thought leaders, and innovators. Join us and take your place in space.

At Aerospace, we are committed to providing an inclusive and diverse workplace for all employees to share in our common passion and aspiration – to carry out a mission much bigger than ourselves.

The National Systems Group serves as the technical adviser to the Intelligence Community and its mission partners involved in the collection and distribution of national and tactical intelligence, including electronics programs, advanced technologies, ground and communications, imagery programs, and systems engineering and launch. 

We are seeking a driven and confident Senior-level Administrative Assistant (Administrative Specialist IV), who provides strategic and proactive support to the National Intelligence Division (NID) General Manager and their team. As an integral member of the NID’s management team and focal point for the division, the individual provides collaborative administrative leadership to ensure effective and efficient division operations.  This person contributes to key business-related decisions, resolves problems quickly, takes ownership of processes and procedures, and works closely with leaders, colleagues and customers across the enterprise to ensure the division runs smoothly and meets internal/external deadlines. 

Work Model:

This position requires 100% onsite work in Chantilly, VA

What You’ll Be Doing

• Executes strategic, proactive, and complex calendar/meeting/event planning, management and conflict resolution 
• Arranges all travel coordination, logistics, and expense reporting for leadership 
• Oversees coordination of employee support for the group/division/sub-division (on-boarding, timesheet administration/auditing, training requirements, supply/equipment orders) 
• Organizes and prioritizes critical issues and information for the leader(s) to facilitate efficient decision making​ 
• Coordinates special projects, tracks actions items and deliverables​ 
• Coordinates division, corporate, and customer reports/deliverables/org charts (compile/edit/publish)​ 
• Act as a partner, representative, and point of contact for GM by working closely with and fostering connections with internal management, government customers, contractors, and external senior leaders​ 
• Provides input and feedback on GM/Division-level activities and decisions​, with follow-up communications and coordination  
• Improves and ensures effective processes/systems within the division that provide superior organization, efficiency and industry-lead technical best practices​ 
• Collaborates with admins within the group, division, subdivision, and across the corporation to achieve coverage and increase efficiency and consistency
• Leads by training and mentoring sub-division admins and is a role model by demonstrating professionalism, team collaboration, technical expertise, and leadership behavior that is consistent with the company's values​ 

What You Need to be Successful

Minimum Requirements for Administrative Specialist IV

• High School Diploma, GED or equivalent is required
• Advanced administrative skills: project coordination, prioritization, strategic and proactive execution of tasks, organization, detail-oriented, writing, and proofreading  
• Advanced technological fluency across a wide range of tools and platforms​ such as Microsoft Office applications including Outlook, Word, PowerPoint, Teams, SharePoint and Excel and meeting tools such as Teams, Skype and Zoom 
• Advanced communication & interpersonal skills: leadership, collaboration, resiliency, strategic thinking, problem-solving, emotional intelligence, judgment, diplomatic, business acumen, and decision making, across all levels of the organization​ 
• Ability to handle sensitive and personnel-related information appropriately and support sensitive management functions 
• Ability to rapidly adapt to changing environments and anticipate needs of the organization
• Ability to work independently and/or cooperatively with a team to proactively deliver innovative solutions and resolve issues with minimal direction 
• This position requires a current and active TS/SCI security clearance and polygraph, which is issued by the US government. U.S citizenship is required t