Office Assistant

SUMMARY:

Womble Bond Dickinson (US) LLP, an AmLaw 100 firm, has an opening for a full-time Office Assistant in our Las Vegas office.  We are looking for a warm, friendly, self-motivated, highly organized person who is a service oriented team player to join our team.

The ideal candidate will have experience in a law firm performing a range of administrative duties that include organizing, and maintaining legal files using Bates labeling; creating trial exhibit binders; performing document research; and saving legal files and related matters using document management software, NetDocs; front desk duties, including guest and visitor hospitality; and mailroom responsibilities, when needed. In addition, the incumbent will be detail-oriented and must maintain strict confidentiality of all firm matters.  This position is a 40-hour-per-week position that requires in-office attendance and reports to the Office Manager.

RESPONSIBILITIES:

• Assist attorneys and support staff on various projects and events
• Responsible for sorting, organizing, and correctly downloading and profiling legal documents in electronic form
• New matter opening to include conflict checks and engagement letters
• Collecting documents for motion and trial binders
• Scan and upload documents to electronic format
• Time entry
• Provide backup receptionist coverage including answering phones, and greeting clients and visitors
• Assist with office functions to include setting up and maintaining cleanliness of conference rooms, kitchen/break room/common areas, place meal orders
• Assist the Support Services team with mailroom responsibilities
• Assist with special projects as required, and perform other duties as assigned   

REQUIREMENTS:

• High School Diploma or equivalent
• 1-2 years law firm or professional service experience preferred.
• General office experience with good computer skills using MS Office products
• Good verbal and written communication skills
• Maintains a professional work relationship with timekeepers, managers, and staff
• Ability to maintain confidentiality of client sensitive matters
• Ability to lift a 40-pound banker’s filing box
• Demonstrated experience using Bates labeling or equivalent document management software
• Experience organizing, indexing, sorting, labeling, and filing of documents
• Demonstrated experience with accurately processing and entering data into database systems; experience with NetDocs is preferred
• Experience performing various administrative duties including, copying, scanning, corresponding with staff via email and by phone, responding to emails, and assisting attorneys and legal staff with administrative needs
• Experience with performing document research
• Demonstrated experience with preparing motion and trial exhibit binders