Senior Executive Assistant - BDO Ireland

<h1>Senior Executive Assistant - BDO Ireland </h1><p><strong>Department: </strong>Corporate Hospitality</p><p><strong>Employment Type: </strong>Full Time</p><p><strong>Location: </strong>Dublin</p><br/><h3>Description</h3> <strong>BDO Ireland</strong> has an excellent opportunity for an experienced and professional <strong>Senior Executive Assistant</strong> to join our growing business.<br/><br/> BDO is one of the world’s leading accountancy and advisory organizations, serving clients of all types and sizes across every sector. But that’s only part of our story!<br/><br/> We are seeking a Senior Executive Assistant to provide five-star service to our Managing Partner. This is an excellent opportunity to contribute and grow within a leading professional services firm.<br/><br/> The successful candidate will:<ul> <li>Demonstrate exceptional organizational and communication skills.</li> <li>Exhibit a proactive, ‘can-do’ attitude.</li> <li>Act as a Senior Executive Assistant while also managing and coordinating key project groups and Senior Level meetings.</li> </ul><br/><h3>Key Responsibilities</h3><ul> <li> <strong>Diary Management:</strong> Efficiently manage the calendar of the Managing Partner, scheduling meetings, appointments, and events with meticulous attention to detail.</li> <li> <strong>Correspondence Handling:</strong> Swiftly and efficiently filter and prioritize all incoming correspondence, ensuring critical communications are addressed promptly.</li> <li> <strong>Travel Coordination:</strong> Arrange and manage travel logistics for the Partner Group, including flights, accommodations, and itineraries.</li> <li> <strong>Communication Management:</strong> Draft, review, and send communications on behalf of the Managing Partner, maintaining a professional tone and ensuring accuracy.</li> <li> <strong>Meeting Coordination:</strong> Plan, prepare, and coordinate key leadership meetings, including agenda preparation, minute-taking, and follow-up on action items.</li> <li> <strong>Project Assistance:</strong> Assist in various projects as needed, driving the automation of processes and systems to enhance efficiency.</li> <li> <strong>Financial Liaison:</strong> Work closely with the finance team to ensure timely payment of invoices and reconciliation of credit card statements.</li> <li> <strong>Administrative Support:</strong> Provide comprehensive administrative and clerical support, including document management, filing, and office supply maintenance.</li> <li> <strong>Confidentiality:</strong> Handle sensitive information with the utmost discretion and always maintain a high level of confidentiality.</li> <li> <strong>Stakeholder Liaison:</strong> Act as a point of contact between the Managing Partner and internal/external stakeholders, fostering strong professional relationships.</li> <li> <strong>Event Planning:</strong> Assist in the planning and execution of company events, conferences, and team-building activities.</li> <li> <strong>Research and Reporting:</strong> Conduct research and prepare reports as needed, providing insights and recommendations to support decision-making.</li> </ul><br/><h3>Skills, Knowledge and Expertise</h3><ul> <li> <strong>Interpersonal and Organizational Skills:</strong> Exceptional interpersonal, organizational, and time management abilities.</li> <li> <strong>Communication Skills:</strong> Excellent written and verbal communication skills, with a professional and articulate manner.</li> <li> <strong>Experience:</strong> Minimum of 3 years' experience in a similar executive support role.</li> <li> <strong>Professionalism:</strong> Confident and articulate, capable of representing the company and interacting with clients and executive staff at the highest levels.</li> <li> <strong>Multitasking Ability:</strong> Proven ability to manage multiple tasks simultaneously, with outstanding attention to detail.</li> <li> <strong>Technical Proficiency:</strong> Strong IT skills, with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook.</li> <li> <strong>Problem-Solving:</strong> Strong problem-solving skills, with the ability to anticipate needs and take proactive steps to address them.</li> <li> <strong>Confidentiality:</strong> Demonstrated ability to handle sensitive information with discretion and maintain confidentiality.</li> <li> <strong>Adaptability:</strong> Flexibility to adapt to changing priorities and work effectively in a fast-paced environment.</li> <li> <strong>Initiative:</strong> High level of initiative and self-motivation, with a proactive approach to tasks and responsibilities.</li> <li> <strong>Team Collaboration:</strong> Ability to work collaboratively with team members across various departments, fostering a cooperative and supportive work environment.</li> <li> <strong>Attention to Detail:</strong> Meticulous attention to detail, ensuring accuracy and thoroughness in all tasks and communications.</li> </ul><br/><h3>Benefits</