APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Administrative Support opening supports the general administrative functions of a wide variety of the Academic Affairs unit at Penn State Greater Allegheny. This support includes serving as the primary point of contact for the office, assisting with communications and document preparation, coordinating calendars and meetings, and assisting with budget maintenance.  

Job Duties

• Greet customers/visitors, provide information and/or refer as appropriate; review and direct phone and mail communications; act on routine requests.
• Schedule and maintain calendar of appointments and meetings; schedule classrooms or conference rooms.
• May coordinate travel arrangements, make reservations, and process reimbursements.
• Compile and organize materials from different sources to draft e-mails and memos, prepare documents, meeting materials, and reports.
• Proofread materials to ensure proper grammar/formatting.
• Process and review routine payroll and/or human resources forms.
• Create and maintain work unit files and databases.
• Perform data entry; gather, assemble and format data to create simple reports.
• Update and make routine changes to web pages.
• Attend meetings; record, transcribe and distribute meeting minutes.
• Serve as resource to others on a variety of subjects including office equipment, software application usage, and information processing procedures.
• May maintain inventory and order/purchase office supplies; arrange for equipment maintenance; process work orders for facilities repairs/needs.
• Assist in arranging special events.<