Freelance Bid Manager

<p></p><p>Our client is an engineering company based in Namur Belgium</p><p></p><br>Jobomschrijving<br><p></p><p>Bid Pipeline Management &amp; Monitoring<br><br></p><ul><li>Maintain a consolidated and up-to-date overview of all ongoing tender opportunities (RFIs, RFQs, RFPs) across business units.</li><li>Develop and manage a structured bid tracking system (CRM or dedicated tool) to monitor:<ul><li>Opportunity status</li><li>Submission deadlines</li><li>Key milestones</li><li>Responsibilities and deliverables</li></ul></li><li>Ensure pipeline visibility and reporting for relevant stakeholders.</li><li>Proactively identify and escalate risks related to bid timelines or deliverables to Area Sales Managers and the Head of Sales.</li></ul><p><br><br>Bid Coordination &amp; Planning<br><br></p><ul><li>Collaborate closely with Area Sales Managers during the preparation of each tender response.</li><li>Coordinate bid activities and allocate tasks among internal contributors.</li><li>Manage communication and information flow between stakeholders involved in the proposal process.</li><li>Monitor progress against agreed schedules and actively follow up on outstanding contributions.</li><li>Ensure adherence to submission deadlines and internal governance requirements.</li></ul><p><br><br>Proposal Development &amp; Content Management<br><br></p><ul><li>Draft and manage common, corporate, and cross-functional proposal sections, including:<ul><li>Company presentations</li><li>References and case studies</li><li>Qualifications and certifications</li><li>Compliance documentation</li></ul></li><li>Structure, edit, format, and harmonize proposal content in accordance with customer requirements and tender specifications.</li><li>Ensure consistency, quality, and professionalism across all bid documents.</li><li>Maintain and continuously improve the bid knowledge library, including:<ul><li>Templates</li><li>Standard responses</li><li>Project references</li><li>CVs</li><li>Certifications</li><li>Supporting documentation</li></ul></li></ul><p><br><br>Commercial Support<br><br></p><ul><li>Support commercial presentations and bid defense meetings when required.</li><li>Assist sales teams in preparing customer-facing proposal materials.</li><li>Contribute to improving bid processes, methodologies, and best practices.</li></ul><p><br><br>Market Intelligence &amp; Qualification<br><br></p><ul><li>Conduct ongoing monitoring of tender opportunities and procurement platforms.</li><li>Support bid qualification activities by gathering and organizing relevant information.</li><li>Monitor market developments and customer requirements to enhance proposal competitiveness.</li><li>Provide insights and recommendations to improve future bidding strategies.</li></ul><p></p> <p>Experience<br><br></p><ul><li>Proven experience in bid management, proposal management, tender coordination, or a similar commercial support role.</li><li>Experience managing public and/or private sector tenders.</li><li>Demonstrated ability to coordinate multiple deadlines and stakeholders simultaneously.</li><li>Experience working in a fast-paced, deadline-driven environment.</li></ul><p><br><br>Skills &amp; CompetenciesTechnical Skills<br><br></p><ul><li>Strong proposal writing, editing, and document management skills.</li><li>Experience with CRM systems and bid management tools.</li><li>Advanced proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.</li><li>Excellent document formatting and presentation capabilities.</li></ul>