Senior Tax Administrator (Temporary Assignment)

SOLV Energy is an engineering, procurement, construction (EPC) and solar services provider for utility solar, high voltage substation and energy storage markets across North America.

Job Description Summary:

Job Description:

This position will be a temporary assignment with terms agreed to upon selection.

The Senior Tax Administrator oversees and manages the administration, compliance, and coordination of tax-related activities for the organization. This role ensures adherence to tax regulations. Acting as a key liaison with Finance, Legal and HR, the Senior Tax Administrator is responsible for maintaining a high standard of tax governance, organization, and process efficiency.

*This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned

Position Responsibilities and Duties:

Partnership and K-1 Process:

• Support K-1 and unit holder filings and correspondence

• Maintain information in Investor Portal

• Maintain files for equity grant letters and forfeitures

• Assist with tax distribution process for unit holders

• Manage information requests from external advisors related to the K-1 process

• Assist in coordinating information between PE owner and 3rd party advisors

• Assist in management of LTI inbox with investor questions

• Compile and maintain confidential investor agreements

• Assist with management of equity process with Finance, HR, and Legal teams

Tax Registration & Return Process:

• Assist with preparation of various tax workpapers using Excel.

• Assist in data gathering for tax filings.

• Support property tax and tax registration processes.

• Review and maintain sales tax exemption certificates.

• Support workflow process from tax preparation through tax payment processes.

• Gather fixed asset information for property tax and other tax return purposes.

• Process tax return filings, as needed.

Records Management:

• Build internal permanent files with historical entity formation documentation and tax related information

• Establish file organization and structure for tax shared folders

• Populate file structure with information from 3rd party advisors

• Assist with saving files and emails to permanent records

• Scan and log in all tax correspondence received in Excel tracker.

Tax Calendar, Org Chart & Contract Management:

• Maintain and track tax department calendar with due dates

• Maintain Tax Legal Entity Structure Chart with responsibility for tracking real-time changes

• Assist with team management of tax compliance deadlines

• Track customer contract reviews for the department and assist with prioritization of tax review process

Project Management:

• After identification from tax team, manage and support team process improvement initiatives

• Assist team with SOX documentation procedures (maintaining records and audit ready files)

• Assist Head of Tax with tax planning, restructuring, and entity closures

Process Improvement & Administrative Support:

• Support the tax team’s development of efficiency tools (e.g., checklists, process documents, training materials, etc.)  

• Assist in monitoring and responding to tax inquiries received from the business

• Track department budget, accrued advisory fees, and third-party invoices

• Draft correspondence, PowerPoint slides, proofread, etc.

• Other special projects and analyses, as assigned

• Take meeting minutes, as needed

Minimum Skills or Experience Requirements:

• Approximately 7-10+ years supporting tax or legal departments in a corporate environment

• Entity management and record keeping experience in a corporate setting

• Experience supporting transactional step plans and managing deadline driven information gathering processes

• Strong organizational and time management skills with the ability to multitask while working independently and efficiently with acute attention to detail

• Excellent organizational skills needed to manage department permanent records, compliance documentation, and tra