Financial Administrative Associate, Microelectronics Research Center Core Facility, Office of the Vice President for Research, Scholarship, and Creative Endeavors

Job Posting Title:

Financial Administrative Associate, Microelectronics Research Center Core Facility, Office of the Vice President for Research, Scholarship, and Creative Endeavors

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Hiring Department:

Office of the Vice President for Research, Scholarship and Creative Endeavors

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

The mission of the Office of the Vice President for Research, Scholarship, and Creative Endeavors (OVPR) is to foster the expansion of the scale, quality, and impact of scholarly endeavors at UT Austin. We are committed to building capacity, promoting interdisciplinary collaboration, and lowering the barriers and burden involved in scientific and creative inquiry through the development of an investigator-focused infrastructure that supports the needs of UT Austin's research enterprise.

The mission of the Microelectronics Research Center (MRC) at The University of Texas at Austin is to perform education, research and development in materials and electronic devices. MRC is funded by the National Science Foundation (NSF) through the National Nanotechnology Coordinated Infrastructure (NNCI).

UT Austin offers a competitive benefits package that includes:  

• 100% employer-paid basic medical coverage  

• Retirement contributions

• Paid vacation and sick time

• Paid holidays

Please visit our Human Resources (HR) website to learn more about the total benefits offered.

Purpose

The Financial Administrative Associate plays a key role in supporting the operational, financial, and administrative functions of the Microelectronics Research Center (MRCF) core facility. This position ensures the smooth execution of procurement, billing, inventory management, and user support processes that enable the core facility to support the University's research and educational mission.

Responsibilities

Procurement and Inventory Management

• Manages procurement processes, including equipment and materials for cleanroom and lab use. 

• Communicates with vendors and stakeholders, processes purchase orders (UT Market, Point Plus, etc.) and payment vouchers, maintains appropriate documentation, and tracks expenses.

• Maintains and manages inventory processes and annual equipment certification. 

• Identifies new equipment and coordinates documentation with inventory contacts for tagging and reporting. 

Financial Operations

• Proactively manages the billing of monthly user charges, including processing deposits from external users.

• Oversees Procard management, including compiling receipts, updating Procard logs, and processing vouchers.

• Processes travel authorizations, travel reimbursements, e-ship global and entertainment vouchers.

• Process contracts and coordinate MRC agreements with external users.

Administrative Facility Support

• Provides professional, friendly front-office support for the MRC core facility including answering incoming emails, phone calls and assisting facility users. 

• Provides a general overview of the facility services and operational processes to new staff as well as potential facility users. 

• Submits facility access permissions and processes requests for IDs/Tags. 

• Coordinates facility scheduling and operational communications on UT platforms for the MRC core facility. 

• Assists safety training process for facility operational readiness and safety compliance standard operational procedures (SOP).

Required Qualifications

• Bachelor’s degree and at least 3 years of administrative experience or a High School Diploma or GED plus at least 7 years of administrative experience. 

• Demonstrated strong organizational, communication, and problem-solving skills.

• Ability to work independently, prioritize tasks, and proactively identify areas for improvement.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• At least 3 years of financial experience including reporting, tracking, invoicing, and reconciliation of accounts.

• Familiarity with the U