Senior Grants and Contracts Administrator

Department
 

PSD Local Business Center: Chemistry Plus C

About the Department
 

The Physical Sciences Division (PSD) has a rich history of advancing and defining new fields of discovery in the physical sciences and mathematics, and this tradition of innovation continues today. Our inquiry and impact spans from the edge of the observable universe to human-computer interaction, from biophysical materials science to the geologic record of seawater composition, from gravitational waves to geometric flows, and beyond.

The Physical Sciences Division Local Business Center (PSD-LBC) provides grants and finance management support to faculty, researchers, and administrators for many of the organizations (departments, research centers, and institutes) within the Physical Sciences Division. Our goal is to provide high levels of service in order to advance the PSD’s mission in research and education.

The division includes the academic departments of Astronomy and Astrophysics, Chemistry, Computer Science, Geophysical Sciences, Mathematics, Physics, and Statistics. In addition, PSD includes a number of interdisciplinary research institutes and centers, including the Enrico Fermi Institute, the James Franck Institute, and the Kavli Center for Cosmological Physics. Many of our scientists have joint appointments at the Fermi National Accelerator Laboratory and Argonne National Laboratory as well as joint affiliations with other Chicago-based research institutions such as the Toyota Technological Institute of Chicago, Adler Planetarium, The Museum of Science and Industry, and the Field Museum. Our students build connections with world-leading scientists, collaborate across disciplines, and enjoy the dynamic Chicago and University communities.

Job Summary
 

The Senior Grants and Contracts Administrator works independently to administer pre-award and/or post-award activities relating to grant and contract proposals/funding within a department or unit. Serves as a subject matter expert and provides mentoring and training for less experienced grant coordinators and administrators. This position is eligible for a hybrid work schedule.

Responsibilities

• Working with Principal Investigators, faculty and academics, manages all aspects of pre-award administration including opportunity identification, proposal preparation, proposal budgeting, proposal negotiation, proposal acceptance, and award set-up.

• Manages all aspects of Post-Award administration including award budgeting, award negotiations, award set-up, award management, award reporting, and award closeout.

• Approve all transactions charged to restricted and unrestricted accounts so that expenditures are in agreement with account budgets.Approve and transfer payroll and expenditures, monitor invoicing and payments, and reconcile charges using monthly ledgers and FAS.

• Along with Grants Manager, trains, onboards, provides guidance and serves as an informational resource to junior Grants & Contracts Coordinators and Administrators for both the pre-award and post-award.

• Performs complicated cross-institutional work related to sponsored programs including IDC waivers, cost share and cost share waivers, award reporting, time and effort commitments (PVRs), import/export controls, and foreign influence management.

• Oversees gift and endowment accounts, departmental operating accounts and faculty unrestricted research accounts.

• Provides specialized support for the research enterprise within a department or unit, including pre- and/ or post-award administration for all sponsored activity. Serves as liaison between PIs, University administrative offices, and external agencies.

• Ensures service and communication to PIs, standardized information, best practices development, and that all faculty and research staff are aware of any new grant policies and changes.

• Analyzes industry trends and remains current with agency and regulatory changes. Monitors department/ unit compliance with University, Divisional and Department policies and procedures and implements corrective actions for issues identified.

• Performs other related work as needed.

Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications

Experience:       

• Progressively responsible work experience in sponsored programs administration.

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