Administrative Assistant - Construction

Team environment, newly constructed offices, state of the art technology, and a long standing commitment to our employees and the community are just a few of the reasons to consider joining our team!


The Construction Administrative Assistant reports to the Director of Construction & Architecture/Engineering and is responsible for providing administrative, purchasing, AP, and clerical assistance throughout all roles of the Construction and Architecture/Engineering Departments.
In This Role, You Will:
• Assisting both Departments with various administrative tasks.
• Prompt and efficient data entry of AP invoices and purchase orders.
• Auditing invoices, statements, purchase orders, etc.
• Organize and maintain physical and digital files
• Assist in the monitoring of job progression
• Tracking subcontracting labor invoice costs and progress payments.
• Prepare and understand entity contracts, including terms and conditions
• Ensure all closeout documentation is received
• Track time sensitive document approvals
• Assisting with vendor lien waivers.
• Other tasks and duties as needed.

Why You’ll Love Working with Us:
When you join the Cafaro Company you become part of the Cafaro Team and Family. You will work alongside team members to achieve ambitious and exciting goals every day.

As an employee with Cafaro, you will also benefit from the following:
• Competitive health care plan with low deductibles
• Dental & Vision insurance
• Annual paid time off benefits
• A Safe Harbor 401(k) retirement plan
• Comprehensive wellness plan that includes reimbursement for gym memberships

Your Qualifications:
• 3 or more years of experience as a bookkeeper, office manager, or in a related accounting function
• Self-starter, attention to detail, and thoroughness.
• Solid verbal and written communication skills.
• Ability to operate related office equipment, such as computers, 10-key calculator, and copier.
• Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers
• Excellent computer proficiency (MS Office – Word, Excel and Outlook)
• Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
• Ability to work independently and carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices
• Ability to anticipate work needs and interact professionally with employees and vendors.
• Excellent organizational skills and attention to detail.
• JDE and Onbase experience preferred
Your Education:
• Associate’s Degree preferred
Why Cafaro:
• For 75 years, we have been dedicated to bringing high-quality retail developments to communities across America. We understand that the needs and preferences of each market evolve, and we respond by creating vibrant centers that serve as destinations for shopping, dining, and entertainment.
• This vision was born from the entrepreneurial spirit of our founders, brothers William M. Cafaro and John Cafaro. Their journey began by developing properties for grocery stores, and in 1949, they established the foundation for what would become a leading force in retail development across the nation.
• Today, the Cafaro portfolio boasts over 50 properties, encompassing more than 30 million square feet of developed space across 10 states. The third generation of the Cafaro family now leads the company, with Co-Presidents William A. Cafaro and Anthony Cafaro, Jr., guiding this dynamic organization with their unique talents and vision. While embracing innovation, they remain deeply committed to the values of stability and integrity instilled by their father and grandfather.
◦ Cafaro’s Mission:
◦ The Cafaro family of companies shall continue our commitment of fiscally managed preservation and growth of our commercial real estate and investment portfolios. Based upon a strategic approach of continuous reinvestment and improvement of our real estate assets and disciplined non real estate asset management and investment, the organization shall maintain its autonomy as a privately controlled family owned business. This commitment recognizes that our people, as an extension of the Cafaro family, constitute our most important resource.
◦ Accordingly, by promoting an environment that values fairness, respect, and recognition, the organization shall endeavor to stimulate amongst its people accountability, personal growth, and self-esteem. The hallmark of the organization shall continue to be characterized by an unparalleled sense of loyalty, pride, dedication, and strong work ethic.