Administrative Assistant

 

Administrative Assistant
 

 

Summary

The successful candidate for the Administrative Assistant will join an established team in Charlotte, NC. The primary responsibilities include Supporting the Leadership team within the organization. The position requires attention to detail and multitasking throughout the day. The person in this role will perform responsible, sometimes confidential, duties and routine administrative functions.

 

Responsibilities

• Provide administrative support to the Leadership team, including research, data collection, and analysis.
• Assist Capital Sales with arranging and coordinating domestic and international travel arrangements. Additional tasks will include coordinating/authorizing customer return shipments and the related credit/debit memo.
• Assist Operations with administrative duties in HSE, Operations, Standard Operation Procedures, and Quality
• Assist Field Service with expense reports, invoicing, quotes, and reporting.
• Assist Human Resources with tasks and projects as assigned, including but not limited to filing, recruiting, interviews, and onboarding.
• Assist Customer Service with coordinating customer inquiries, purchase orders, and quotations, and clarifying technical and commercial details with OMF colleagues and OTI customers if needed.
• Perform general clerical duties, including but not limited to mailings, filing, reception, and telephone duties.
• Assist with planning and coordinating internal company events
• Assist in facilitating meetings, functions, and other projects onsite and offsite.

 Your Profile

• You have a minimum High School Diploma or equivalent is required, while an associate's Degree in Business Administration or a related degree is preferred and recommended
• You will have strong computer skills, including Excel, PowerPoint, Word, and Outlook
• You possess the ability to work independently and prioritize tasks. 
• You are reliable, self-motivated, and willing to learn
• You possess strong organizational and communication skills. 
• You are customer-focused: Proactively seek and find ways to provide the highest service standards.
• You possess the knowledge, skills, and abilities necessary to accomplish a specific task, job, or function.
• You are able to proactively develop and ensure the smooth implementation of short and long-range goals and objectives. Multi-tasking is a necessity.
• You can create and sustain positive working relationships with peers, managers, and customers. 
• You can communicate effectively with open, honest, and respectful written and verbal communication while maintaining confidentiality.
• You are familiar with event, travel, and meeting planning and coordination. 

 

We Offer

• Competitive pay range based on demonstrated experience. 
• Comprehensive benefits package which includes medical, dental, vision, wellness, 401K, Paid Time Off, 12 paid holidays
• Flexible work schedules
• Private parking space
• Community Events

 

 

About us

 

Oerlikon is a global innovation powerhouse for surface engineering, polymer processing and additive manufacturing in key industries such as aerospace, automotive, energy, tooling and textiles. We serve as a key partner in enabling our customers to reach their targets for optimizing the performance, function and sustainability of their products and manufacturing processes. 
Our solutions reduce emissions in transportation, maximize longevity and performance of tools, increase energy efficiency and advance intelligent material and sustainable polymer processing. These achievements are proven hallmarks of our global leadership. 

 

We at Oerlikon embrace diversity. This is reflected in more than 11,800 employees, representing over 93 nationalities and our presence in more than 38 countries and 207 locations worldwide. 

Learn more about Oerlikon: 
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https://www.oerlikon.com/en/brands/