Administrative Assistant

Rich’s, also known as Rich Products Corporation, is a family-owned food company dedicated to inspiring possibilities. From cakes and icings to pizza, appetizers and specialty toppings, our products are used in homes, restaurants and bakeries around the world. Beyond great food, our customers also gain insights to help them stay competitive, no matter their size. Our portfolio includes creative solutions geared at helping food industry professionals compete in foodservice, retail, in-store bakery, deli, and prepared foods, among others. Working in 100 locations globally, with annual sales exceeding $4 billion, Rich’s is a global leader with a focus on everything that family makes possible. Rich’s®—Infinite Possibilities. One Family.

PURPOSE STATEMENT

The Administrative Assistant will be responsible for providing direct administrative support to the Rich's Canada Division Senior Vice President as well as the full Canadian sales and marketing team at our Woodbridge office.

 

KEY ACCOUNTABILITIES/OUTCOMES

Provide administrative support to include creating presentations, answering telephone inquiries, scheduling meetings, making travel arrangements, filing, faxing, record retention, etc. 

Answer phones, take messages and ensure that both internal and external customers receive exceptional services.

Provide timely and accurate completion of all assigned reports, presentations, etc.

Assist with departmental budget, planning and various special projects, researching and compiling information, preparing presentations, developing reports, etc.

Coordinate administrative support for large departmental projects

Responsible for the coordination of all departmental events, such as town hall meetings, conferences, meetings, including inviting attendees, reserving conference rooms, arranging for catering and visual aid equipment, etc.

Code invoices for approval and maintain account balances

Distribute correspondence, presentations, reports, etc.

Maintain up-to-date calendars for managers

Coordinate all aspects of meetings and travel including seminar/conference/meeting registrations

May prepare expense reports as well as review Directors/Managers expense reports for accuracy taking the necessary steps to research and rectify and discrepancies.

Performs other day-to-day functions such as maintaining adequate office supplies and ordering supplies as needed.

Manage special projects as assigned providing coordination as needed

Performs other related responsibilities as needed to support Rich Products Corporation Business objectives

 

 

KNOWLEDGE/SKILLS/EXPERIENCE

• Associates degree with 5+ years of administrative support experience or High School diploma and 7+ years of administrative support experience
• Excellent written and verbal communication skills
• Demonstrated ability to work with minimum supervision and multi-task effectively on a regular basis
• Must possess high level of proficiency in all Microsoft Office applications (Word, Excel, PowerPoint, Outlook, etc.) and possess the ability to independently adapt to new software programs as needed. Establish efficient contingency plans for times when information systems are malfunctioning. 
• Ability to assume responsibility without direct supervision, exercise initiative and judgment and make decisions within the scope of assigned authority is required.  Individual must possess the maturity to deal with matters of a highly confidential nature.
• Possess excellent organizational and time-management skills to be able to be highly productive, focused on results and effective at managing multiple duties and working for multiple leaders concurrently.

• Possess a high level of interpersonal skills to facilitate constant interaction with a wide variety of personalities and management styles.  Ability to maintain focus on assigned tasks in spite of constant interruptions by telephone and personal contact.  Work effectively with others, both internally and externally, to accomplish administrative duties

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In accordance with the Canadian Human Rights Act, Rich Products of Canada Limited, its subsidiaries and affiliates (“Rich’s”) will not discriminate against an applicant or employee on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, age, sex, record of offences, marital status, family status, handicap, sexual orientation or any other legally recognized protected basis under federal, provincial, or local law. The information collected by this application is solely to determine suitability for employment, verify identity, and maintain employment statistics on applicants.

 

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