Senior Administrative Assistant

1st shift: Monday-Friday 8:30am to 5:00pm

2025 Benefits

ABM Employee Benefits | Staff & Management

the Senior Administrative Assistant is responsible for all office administrative tasks including but not limited to corresponding directly with the ABM clients, vendors, and subcontractors, answering phones, electronic filing, data entry, ordering supplies, and will perform any additional duties as needed. Will work closely with Branch Manager, District Managers, vendors, and subcontractors.

Machinery/Equipment/Tools Operated:

Computer, copy machine, printer, fax machine, shredder, scanner, cell phone

Specific Job Duties:

§ Coordinating communications between branch and Project Managers

§ Assist with On-Boarding of new personnel to include safety and other orientation

§ Answer phones and direct incoming calls as well as taking and distributing messages for staff.

§ Manage Coupa PO processes

§ Order phones/laptops

§ Generate Coupa purchase orders

§ Separate/Distribute Checks

§ Forecast/Budget Updates

§ Shredding

§ Electronic Filing

§ Make copies using copy machine

§ Fax or scan documents when needed

§ Greet visitors and assist any applicants. Interested candidates will be instructed to apply at ABM.com

§ Order supplies/materials as directed by field staff and maintain records

§ Receive supply deliveries

§ Assist employees when they come in to pick-up equipment or supplies for their jobs

§ Clean office and keep it stocked

§ Misc. office duties

§ Will perform additional duties based on the business needs of operation

Minimum Requirements

• High School Diploma or GED preferred. Associate or bachelor’s degree in applicable field of study preferred.
• Four (4) or more years of Office Administrative experience.
• Three (3) or more years of budgeting, expense control, and scheduling experience.
• Demonstrate an advance level of experience with Microsoft Office software applications, including Outlook, Excel, and Word.
• Employee must be internet/computer savvy.
• Human Resources coordinator experience preferred.

About Us

ABM (NYSE: ABM) is a leading provider of facility solutions with revenues of approximately $6.4 billion and over 130,000 employees in 300+ offices deployed throughout the United States and various international locations. ABM’s comprehensive capabilities include electrical & lighting, energy solutions, facilities engineering, HVAC & mechanical, janitorial, landscape & turf, mission critical solutions and parking, provided through stand-alone or integrated solutions. Founded in 1909, ABM provides custom facility solutions in urban, suburban and rural areas to properties of all sizes — from schools and commercial buildings to hospitals, data centers, manufacturing plants and airports.

 

ABM (NYSE: ABM) is one of the world’s largest providers of facility services and solutions. A driving force for a cleaner, healthier, and more sustainable world, ABM provides essential services and forward-looking performance solutions that improve the spaces and places that matter most. From curbside to rooftop, ABM’s comprehensive services include janitorial, engineering, parking, electrical and lighting, energy and electric vehicle charging infrastructure, HVAC and mechanical, landscape and turf, and mission critical solutions. ABM serves a wide range of industries – from commercial office buildings to universities, airports, hospitals, data centers, manufacturing plants and distribution centers, entertainment venues and more. Founded in 1909, ABM serves over 20,000 clients, with annualized revenue approaching $8 billion and more than 100,000 team members in 350+ offices throughout the United States, United Kingdom, Republic of Ireland, and other international locations. For more information,  visit www.abm.com.
ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state,