Jobs and Careers

Project Administrator

United Statesfull_timeVerifiedPosted 1 Aug 2025

About the role

Who We Are

Hargrove supplies unparalleled services in engineering, procurement, construction management, and technical services in the industrial, commercial, and government sectors. With over 2,700 Teammates in 19 offices domestically and internationally, we build long-term support relationships in the energy generation, manufacturing, research and development, and process-heavy industry in on-site support arrangements, in plant-level small projects and consulting roles, and in larger capital projects.

Hargrove’s key operating principle is to provide the Right People, in the Right Place, at the Right Time. We believe that relationships and partnering together provide the best results and long-term benefits for our clients.

Work-life balance and flexibility are important areas of focus for Hargrove. We’re happy to discuss flexible working hours, patterns, and locations to suit you and the business.

What You'll Be Doing

Job Scope: The Project Support provides daily administrative support for the department, particularly related to PR/PO/AR/AP inquiries and tracking, project file management, and documentation controls. This role will work under the direction of project managers.

Primary responsibilities will include but are not limited to:

Organize and maintain accurate records of Purchase Requisitions, Purchase Orders, Invoicing, and AR/AP to meet the requirements supporting project managers.
Prepare weekly project procurement reports for project managers.
Prepare monthly project cost reports for project managers.
Perform document control activities, including departmental control of all Sharepoint file management.
Ensure document controls for drawing check-out/in.
Willing to be trained on AutoCAD, and provide minor updates for drawings as requested.
Maintain electronic project files.
Perform clerical tasks in closing out projects, place project files in their proper electronic locations and SharePoint and project documents are transferred to Maintenance.
Provide logistical and support activities for team when called upon.

Ideal Background

Education: High School Diploma or equivalent is required. Advanced coursework is highly preferred.

Certification: No certification is required for this position.

Experience: This position requires 6 or more years of experience in providing administrative support, preferably in an industrial engineering environment.

Required Knowledge, Skills, and Abilities:

Capable of defining efficient administration processes.
Ability to work in a fast-paced and time sensitive environment. Able to maintain confidentiality with sensitive process technology and financial information. Be process-driven, organized, and detail-oriented. Able to interact and work collaboratively with others in a professional manner. Demonstrates ability to change direction in response to changing work situations.
Possess superb organizational skills.
Highly capable of new learnings.
Experience in a project environment a plus
Proficient in MS Office Products
SAP a plus
AutoCAD a plus
Results-Oriented – Demonstrates clear and compelling actions to achieve business and performance objectives.
Inspire Others – Engages all stakeholders in a positive, energetic and productive way.
Foster Teamwork – Collaborates, supports and leverages the strengths of others to accomplish individual, team and company goals.
Change Agility - In times of change, maintains focus on business results and adjusts effectively to work within new organization structures, processes or requirements.
Effective Communications - Verbal and written communications are clear, productive, timely and informative.
Navigates Ambiguity - Handles risk and uncertainty commensurate to position, and is responsive in ambiguous situations.
Applies Functional Knowledge/Skills – Owns area of functional expertise and knowledge by applying it to daily work and projects in a way that advances the function within the company.