Staff Specialist

Duke University:

 

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

 

 

 

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

 

The Department of Electrical and Computer Engineering at Duke University seeks a Staff Specialist to support the educational mission of the department by working with faculty and program staff to support the department’s undergraduate program, as well as by providing administrative support to large undergraduate courses.

 

Work Performed

Plan, coordinate, and administer activities of assigned programs to include developing and implementing procedures, processes, services, and systems; train employees (e.g., Teaching Assistants) in proper methods and procedures and ensure the correctness of work.

 

General administrative support including:

• Provide administrative assistance to the Director of Undergraduate Studies, to support the accomplishment of program objectives.
• Develop, plan, coordinate, and implement activities to support the undergraduate program including, but not limited to: poster sessions, seminars, internal and external workshops, public events, and other related programs.
• Support the planning and implementation of course schedules, including soliciting course requests from curricular groups, visualizing proposed course schedule and identifying potential conflicts, entering course schedule requests (including reserve caps, course descriptions, and other special requests), helping to manage enrollment/waitlists.
• Manage Independent Study requests, including secure completed request form, enter Independent Study section into the course schedule, and provide permission number to eligible students. Track Independent Study enrollments in spreadsheet used later to organize the poster session.
• Manage new course and course revision requests, including working with faculty and DUS to create initial request and shepherding the request through approval process.
• Coordinate and organize Teaching Assistants (“TA”), including:
  • Support the TA program with solicitation, placement, TA Office Hours, room reservations, time card approval, evaluation survey and evaluations (Creating and deploying reports using various software (e.g. Qualtrics, Watermark, Evaluation Software and Microsoft Forms.
  • Ensure that TAs and graders provide timely feedback, including monitoring of various task queues and discussion forums.
• Coordinate Graduation with Departmental Distinction session(s), including collecting student papers and distributing to faculty committee, arranging presentation schedule, reserving room for presentations.
• Coordinate the identification, approval, and recognition of undergraduate award winners (both poster awards and graduation awards), including soliciting materials from identified students, distribution of materials to relev