Team Support I, I-II-III

Job Description

FUNCTION
Under the supervision of Director(s)/Manager(s), performs clerical, administrative, and related duties

EQUIPMENT FOR EXAMPLE BUT NOT LIMITED TO
Fax, copier, printer, computer, MVX, teleconference/video equipment, shredder, delivery services, scanner

DUTIES
• Responsible for fundamental administrative/clerical duties requiring analytical ability, independent judgment and problem-solving skills.
• Review priorities with management as necessary.
• Responsible for mail distribution and collection, phone coverage, copying, scanning, and basic expense reports and/or routine financial disbursements.
• Requires basic knowledge of Company policies and practices.
• Apply knowledge and understanding of standard operating procedures for the organization and Division, as well as, specialized terminology commensurate with the position.
• Interact with internal and external clients.
• Transcribe, record, assemble, track, verify, and maintain accuracy of data/electronic records and spreadsheets.
• Coordinate regular travel arrangements, basic domestic and international.
• Write or answer routine correspondence as directed; i.e., form letters with mail merge.
• Maintain daily calendars, i.e., meeting scheduling (internal and external meetings), teleconferencing, video conferencing, accepting on behalf of management.
• Ensure accuracy (i.e., proofreading, grammar).
• Maintain databases, general and department or Division specific applications.
• Regularly perform independent basic research via basic Internet and Intranet searches used to prepare analysis, presentations, and reports.
• Use EZ Buy (order departmental supplies); COMET, prepare routine disbursements, follow up on invoices.
• Occasionally travel in the position.
• Multitask daily.
• Support the HR hiring process in filling open positions on the team.
• Assist with special projects and other duties as assigned by the department as needed.
• Perform other work as assigned, including work within your classification throughout the bargaining unit.
• Assist in HtR and Workday tasks as needed.

Educational Requirement:
High School Diploma or equivalent

Requirements- Core skills in the following programs:
• Word processing software (e.g., Microsoft Word).
• Email/calendar/scheduling software (e.g., Microsoft Outlook).
• Presentation software (e.g., Microsoft PowerPoint).
• Spreadsheet software (e.g., Microsoft Excel).

• Minimum of 1-3 years administrative experience or equivalent.

• Pass the applicable skills/aptitude assessments.

ADDITIONAL JOB FEATURES
In order to move to the next grade level, based on management’s assessment, the successful incumbent must meet the following:
• Demonstrate competencies and experience in all aspects of the current job; since date of most recent hire.
• For grade 16 (Team Support II), have at least 3 years our Company's administrative experience in the grade 14 (Team Support I) since date of most recent hire.

• For grade 18 (Team Support III), have at least 5 years our Company's administrative experience in the grade 16 (Team Support II); since date of most recent hire.
• Demonstrate competencies and experiences in the requirements for the next higher step.

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