Human Resources Assistant

Position Title Human Resources Assistant About the University

Western Washington University, with over 15,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 90,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia. Western has additional sites in Anacortes, Bremerton, Everett, Port Angeles, and Poulsbo. Western is recognized nationally for its successes, such as being named one of the top public master's-granting institutions in the Pacific Northwest for 25 years in a row by U.S. News & World Report.

Western Washington University is committed to achieving excellence through advancing inclusive success, increasing our Washington impact, and focusing on transformational education grounded in the liberal arts and sciences and based on innovative scholarship, research, and creative activity. Western's greatest strength is the outstanding students, faculty, staff, and alumni/ae who make up its community. Western supports an inclusive governance structure for all and provides a learning and working environment in which everyone can thrive. In pursuit of this excellence, individual employees are expected to establish and maintain productive and effective inclusive working relationships amongst diverse populations including staff, faculty, administration, student, and external constituents. Further, individual employees are expected to have the ability to operationalize sustainability concepts (economic, societal, environmental) into all aspects of performing their job duties.

About the Department Human Resources supports Western's mission, which states that together with our students, staff, and faculty, we are committed to making a positive impact in the state and the world with a shared focus on academic excellence and inclusive achievement. We encourage applications from women, people of color, people with disabilities, veterans, and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity. About the Position The Human Resources Assistant serves as the primary point of contact for individuals who email, call, or visit HR and provides essential front desk coverage for approximately 50% of the position. The HR Assistant is also responsible for supporting a variety of generalist functions under general supervision.

This is an on-site position with no remote option, except when campus is closed due to unforeseen circumstances (such as inclement weather). In addition to front desk responsibilities, the position perform administrative HR tasks including: explaining and applying human resource rules, policies, regulations, and procedures; processing HR transactions; maintaining accurate records; and providing support across multiple HR functional areas such as Onboarding, Benefits and Payroll.

The HR Assistant ensures a high level of customer service, confidentiality, and accuracy while balancing reception duties with general HR responsibilities.  The State HR classification for this position is HR Consultant Assistant 1.

Required Qualifications

• High school graduate or equivalent
• Three years of office experience, and six months of experience in HR or similar
• Front-desk reception experience, including extensive customer service experience
• Effective communication and interpersonal skills
• Demonstrated ability to multi-task, subject to frequent interruptions
• Detail-oriented, with a high-level of accuracy and organization
• Strong technical skills and demonstrated ability utilizing technology to work efficiently
• Proficiency in MS Word, Excel and Outlook, including calendar management
• Demonstrated ability to problem solve effectively
• Ability to deal with HR matters in confidential, discretionary and professional manner

Preferred Qualifications

• 1 year experience in Human Resources
• Understanding of Form I-9 rules and regulations
• Hands-on experience with human resource information systems
• Experience with Banner and On Base

 

Conditions of Employment All employees must comply with our Immunization policies, including Proof of Rubeola Measles Immunity within 60-days of hire. Please reach out to HR@wwu.edu if you need information regarding medical or religious exemption and applicable accommodations. Salary  $3,864 - $4,792/month depending on qualifications and experience Benefits Information