Executive Assistant (Information Security Office)

Job Classification:

Corporate - Administration

Our Business

For 150 years, Prudential’s diverse and talented employees have been committed to helping customers and their families grow and protect their wealth through a variety of products and services. We are known for delivering on our promises and are recognized as a trusted brand and one of the world’s most admired companies.

The Role

We are currently looking for an Executive Assistant who will support multiple Vice Presidents in the Prudential Technology & Data organization. The role will support and report into the Head of Cyber Defense & Incident Response, Deputy Chief Information Security Officer and Head of Identity & Access Management, Chief Product Owner.

This role requires a proven track record in supporting senior level management. This includes exercising superior judgment based on in-depth experience, maximizing efficient use of time on behalf of the leaders, developing strong collaborative relationships across multiple constituents to move things ahead, and the ability to interact well with individuals external to Prudential. We are seeking a dynamic and resourceful individual who takes initiative and thrives in a fast-paced, challenging working environment.

Location is Newark, NJ (hybrid EWA, minimum 2 days/week in office)

Primary Responsibilities:

• Support the executives by managing all day-to-day matters including but not limited to calendar management, meeting logistics for internal and external appointments, and processing expenses
• Maintaining a regular open line of communication (via email, Instant Messaging, text/SMS, telephone, face-to-face conversations) with the executives to jointly manage strategic priorities, time management, calendaring, meetings with partners, assisting with various approvals, and all other priorities
• Scheduling large meetings with senior-level executives external to Prudential and across Prudential.
• Proactively manage travel arrangements, coordinate itinerary details, and mitigate unforeseen changes
• Manage special projects including occasional events, external presentations, and speaking engagements; prepare and coordinate communications
• Assist with review and coordination of other initiatives as needed within executives' organizations
• Professional representation and handling of all forms of communications
• Regularly and independently research and or respond to a portion of the principal's email
• Build and grow a strong network of relationships across Prudential

Your Expertise

What you’ll need to succeed:

• 7+ years of administrative experience at the VP or above level
• Ease in working in a fast-paced environment and adapting to changing priorities
• Ability to support multiple executives with different management styles
• Resourcefulness and the ability to negotiate schedules and conflicts with other assistants and partners
• Comfort escalating issues appropriately to quickly resolve them
• Discretion required in handling highly sensitive and confidential information
• Excellent proficiency in Microsoft Outlook; pride in maintaining an exemplary executive calendar; strong skills in Excel, Word, and PowerPoint
• Technologically savvy – familiar with digital apps and online resources
• Excellent organization, meeting planning, and project management skills with the ability to effectively juggle multiple high-level priorities
• Forward thinking, actively seeking opportunities for improvement and proposing solutions
• Self-motivated; demonstrates initiative and anticipates issues, provides realistic solutions, employs sound judgment, and makes timely decisions
• Able to work independently with minimal supervision, work under tight time constraints, and be able to prioritize his/her work
• Ability to navigate meetings and commitments occurring in different time zones
• Flexibility to work overtime as needed

You’ll Love Working Here Because You Can

Join a team and culture where your voice matters; where every day, your work transforms our experiences to make lives better. As you put your skills to use, we’ll help you make an even bigger impact with learning experiences that can grow your technical AND leadership capabilities. You’ll be surprised by what this rock-solid organization has in store for you.

What we offer you:

• Market competitive base salaries, with a yearly bonus potential at every level
• Medical, dental, vision, life insurance, disability insurance, Paid Time Off (PTO), and leave of absences, such as parental and military leave
• Retirement plans:
• 401(k) plan with company match (up to 4%)
• Company-f