Executive Receptionist

The Executive Gallery Reception is dedicated to providing exceptional hospitality and support to our resident Executives, assistants and visitors in a sophisticated and secure environment. We serve as the central hub for managing reservations, catering, supplies, facilities and technology requests. 

As an Executive Gallery Receptionist within our Amenity Services team , you will efficiently manage daily responsibilities with minimal supervision, thriving in a fast-paced environment while maintaining a professional and friendly demeanor with employees and visitors. As part of a small, effective team, you should be a quick learner who goes above and beyond, taking ownership of your work. Your attention to detail, timely follow-up, and adaptability to new challenges will be key to ensuring seamless operations and making a significant impact. 

Job responsibilities 

• Perform all Executive Receptionist functions, embodying the ideal Executive Gallery culture for internal and external stakeholders 

• Serve as an ambassador and initial point of contact for resident Executives, employees and visitors, providing the highest level of hospitality and professionalism 

• Proactively support and anticipate the needs of Executives and admins, ensuring strong follow up 

• Manage space and office reservations, coordinate catering, register visitors, answer executive lines, and set up and break down conference rooms 

• Conduct daily walkthroughs of designated floors to ensure adequate office supplies and maintenance, including pantry areas and lounges 

• Liaise with internal partners including dining, lobby reception, audio visual, and facility teams 

• Deliver and promote relevant communications 

• Communicate effectively with Management to facilitate understanding and collaboration 

• Attend and actively participate in team meetings 

• Be flexible to work early mornings or late evenings as needed 

Required qualifications, capabilities and skills 

• Minimum two years of recent experience in administrative and high-end hospitality roles