Office Manager

About Day & Zimmermann

No matter the mission, SOC delivers! We provide a full suite of integrated solutions that support security and protection needs in high-threat environments across the globe. Our reputation as a responsive, agile and trusted partner precedes us. Still not convinced? We’re trusted by the U.S. Government and other commercial clients to detect and deter the full spectrum of threats in support of national security interests. As a Day & Zimmermann company, we have the strength to achieve mission objectives in any corner of the world. Come join in on our purpose – We put people to work, we protect American freedoms, and we help our customers power and improve the world! https://www.soc-usa.com/about-us

We're looking for an Office Manager, to join our Government Services team!

The Office Manager oversees day-to-day operations for the Melbourne, FL office and provides administrative and project coordination support to the National Intelligence Division and the Technology & Cyber Operations team. The role ensures a safe, efficient, and compliant work environment through facilities/vendor coordination, visitor management, onboarding support, procurement/expenses, and basic schedule/budget tracking for division initiatives.

This work requires a Secret clearance or the ability to obtain one.  This role will mostly be in office, with some flexibility for remote work at times.

As the Office Manager, here’s the work you’ll do:

• Own daily office operations including mail/shipments, reception/visitor control, office safety and housekeeping coordination, and supply/inventory management.
• Coordinate work orders, repairs, cleaning, and vendor services; track service levels and escalate issues to leadership as needed.
• Provide junior project management support (scheduling, task tracking, meeting logistics, basic budget tracking); serve as liaison among staff, leadership, and external partners for action follow-ups.
• Prepare/submit expense reports; create and track purchase requests and receipts; maintain simple logs and ensure policy compliance.
• Coordinate onboarding tasks (badging, workstation readiness, I-9/HR task routing), training logistics, and employee engagement activities.

This role is for you if you have these skills:

• Strong organizational, prioritization, and follow-through skills; meticulous attention to detail.
• Vendor and facilities coordination; basic contract/service order literacy.
• Project coordination fundamentals.
• Clear written and verbal communication; professional customer service and reception etiquette.
• Advanced proficiency with Microsoft 365.

And if you have these qualifications:

• High School Diploma; Preferred: AA/AS in Business, Administration, or related field.10+ years experience
• 5+ years of office administration/office management experience, including vendor coordination and scheduling; 1–2 years supporting project coordination preferred
• Eligibility to obtain and maintain a U.S. DoD Secret clearance (current Secret preferred).

In compliance with this state’s pay transparency laws, the salary range for this role is $57,360 - $86,040. This is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location. (The specific programs and options available to an employee may vary depending on date of hire, schedule type, and the applicability of collective bargaining agreements).

We care about our employees, and it shows.

Our staff receive a competitive salary and a comprehensive benefits package which includes medical/Rx, dental and vision coverage; life, AD&D and disability insurance; flexible spending accounts; 100% paid maternity leave for up to 12 weeks, parental leave, family leave, other paid time off; voluntary benefits and discount programs to meet our employees’ individual needs including pet insurance for our furry family members

To ensure a safe work environment while meeting the physical demands of the job, you must be able to perform the following physical and mental tasks, with or without a reasonable accommodation:

• Visual acuity (e.g., needed to prepare and analyze data, to transcribe documents, to view a computer, to read, to inspect objects, to operate machinery
• Balancing (e.g., maintaining equilibrium when walking, climbing, crouching etc.)
• Stooping (e.g., bending the spine at the waist)
• Reaching (e.g., reaching the arms or legs in any direction)
• Lifting motion or lifting objects more than 25 pounds
• Walking
• Repetitive motions of any part of the body
• Kneeling, crouching or crawling
• Pushing or pulling (e