Office & Expense Coordinator

Dometic is a global market leader in the mobile living industry. Millions of people around the world use Dometic products in outdoor, residential, and professional applications. Dometic Land Vehicles Americas is a trusted provider of high-end products for recreational vehicles, commercial passenger vehicles and overlanding vehicles in North America, Latin America, and the Caribbean. We are on a journey of continuous growth – now looking for our next star – a passionate Office and Expense Coordinator within our Administrative capability. This position reports to the Executive & Office Support Manager and will work in Chicago, IL.

About the position

As an Office and Expense Coordinator in the Administrative team, you will be involved in managing the travel expense process, ensuring supplies and office resources are stocked, and providing support to various teams. This role also acts as the point of contact for vendors, manages site specific internal office communications, and supports administrative tasks.

Your main responsibilities

Office Operations & Maintenance:

• Coordinate day-to-day office operations, ensuring all office resources are properly maintained and available.
• Manage office supply inventory and process orders for new supplies as needed.
• Handle communication and relationships with office vendors (e.g., cleaning services, supply providers, etc.).

Expense Management:

• Review, process, and reconcile office-related expenses, ensuring compliance with budgetary guidelines.
• Prepare detailed expense reports and track expenditures for management review.
• Manage office credit cards, ensuring proper documentation of usage.
• Work with finance teams to facilitate invoice processing and vendor payments.

Vendor Relations & Contract Management:

• Maintain vendor relations and ensure compliance with service agreements.
• Negotiate with suppliers for competitive pricing on office-related services and products.

Administrative Support:

• Assist in scheduling meetings, coordinating events, and organizing travel arrangements for staff.
• Provide support for onboarding new employees, ensuring they have access to office resources.
• Act as the point of contact for internal office communications

Compliance & Reporting:

• Ensure adherence to corporate policies and procedures regarding office operations and expense reporting.
• Assist with internal and external audits by preparing documentation and providing relevant reports.

Performs other duties as assigned.

What do we offer?

You are offered an interesting role in a dynamic, fast paced, and global environment with great opportunities to grow and take on new challenges. The growth at Dometic is continuous – which gives you great possibilities to evolve with the company.

• Medical/Dental/Vision Insurance
• Employee Assistance Program (EAP)
• Disability insurance (STD/LTD)
• 401 (k) with company match
• PTO
• Company defined holidays and two floating holidays for you to use as you choose
• Paid maternity/paternity leave
• Tuition assistance
• Membership reimbursement (wholesale club and gym)
• Employee discounts on our incredible products
• Opportunities to make an impact

A suitable background would be a solid experience within office administration and expense management– as well as the following qualifications and experiences:

Education:

• Associate degree in accounting or a related field preferred. Equivalent work experience may be considered.

Experience:

• Substantial experience in office management, expense coordination, or administrative support roles.
• Experience with travel and expense administration (preference for Concur) and with auditing and compliance of travel and expense reports.
• Strong experience working with MS Office

To be successful in this role, we believe that you possess the following skills, competencies & characteristics:

• Strong analytical and organizational skills with high attention to detail
• Team player who can multi-task effectively in a fast-paced, lean environment
• Self-starter; committed to the success of the team rather than the individual
• Good communication skills, both written and verbal
• Strong problem-solving skills with the ability to handle complex and