Director of Facilities

Thank you for your interest. If you are a Green Dot internal employee, please apply using the Jobs Hub on the Workday Home Page. If you are a Green Dot contract/independent worker, please apply through the External Posting URL.

OPPORTUNITY
The Director of Facilities, in collaboration with the COO, oversees the Facilities Project Management Office for Green Dot. Together, they engage stakeholders throughout the organization, manage all facilities projects and partner on the creation and execution of Green Dot’s facilities vision. The role involves both strategic planning and day-to-day operations. The Director of Facilities will be responsible for managing the facilities helpdesk, work order system, preventative and deferred maintenance, janitorial services, building access and compliance with local and state code requirements.

ESSENTIAL RESPONSIBILITIES

Facilities Project Management Office:
> Collaborate with the COO, operations and facilities teams and other stakeholders throughout the organization to create and execute long-term facilities vision
> Serve as project manager and supervise and coordinate the work of contractors
> In tandem with the Facilities Manager, oversee the day-to-day operations and develop and implement a training program for Facilities Associates
> Work with the Facilities Manager to respond to and manage facilities helpdesk tickets including work order scheduling and reporting of key performance metrics (KPIs)
> Manage facilities alterations requests for Proposition 39 Facilities Use Agreements
> Prepare requests for proposals, bid information and other contract documents
> Manage all facility vendor contracts
> Support special projects and other tasks as instructed by the COO
> Responsible for ensuring that all facility projects are in compliance with GDPS procurement policies

Preventative and Deferred Maintenance:
> Develop and implement a preventative and deferred maintenance schedule for each facility, including HVAC, fire, plumbing, pest control, landscaping, etc.
> Identify, evaluate, select and manage vendors to perform preventative maintenance and conduct repairs as needed
> Manage maintenance vendors and work with Facilities Manager to ensure facilities issues are resolved in a timely and professional manner and grounds are kept in good condition
> Schedule and oversee routine maintenance and/or capital expenditures/improvement projects during school breaks (winter, spring and summer)

Janitorial Services:
> Manage janitorial vendor(s) to ensure that all facilities are clean and provide a safe learning environment for our students
> Develop and implement a janitorial inspection plan to identify areas for improvement
> Monitor janitorial invoicing to ensure services are accurately billed

Building Access:
> Manage master keys and keyless entry systems for all facilities across the region
> Coordinate with School Operations Managers to re-key buildings as necessary

Compliance & Safety:
> Coordinate with appropriate city, county, state and other regulatory agencies for periodic inspections and tests of facilities, infrastructure and systems to ensure compliance with all annual Fire/Life/Safety regulations
> Respond to emergencies or urgent issues as they arise and schedule appropriate repairs
> Manage and refine monthly facilities safety inspections with School Operations Managers
> Ensure compliance with all leases and district agreements

QUALIFICATIONS
As an ideal candidate, you will

> have a bachelor's degree (Graduate degree preferred)
> be fluent in Spanish (a plus)
> have a minimum of 5 years of experience in facilities management, construction management, or similar role
> have experience overseeing maintenance of building systems
> be able to think strategically and plan for the short-term and long-term
> possess strong organizational skills, attention to detail, and demonstrated ability to manage multiple projects simultaneously and adapt to changing priorities
> have an effective teamwork orientation with the ability to communicate and interact effectively with multiple constituencies, including leadership, school leaders and staff, and contractors
> be hardworking, motivated and self-directed; able to think critically and anticipate needs of customers
> be comfortable with ambiguity and ability to adapt to a fast-paced, constantly changing environment
> be able to develop and implement internal systems and processes to increase effectiveness
> be able to demonstrate initiative, leadership, and tenacity and a passion for improving K-12 public education
> be dependable, humble, have a sense of humor and a rock