Information Management Special Projects Supervisor

We invite you to review our current professional staff openings to learn about the opportunities available across the firm.
 

About Us

Skadden, Arps, Slate, Meagher & Flom LLP (Skadden) has forged a reputation as one of the most prestigious law firms in the world by relying on innovation, intellect, teamwork and tenacity to deliver the highest quality advice and novel solutions to our clients' legal issues.  By relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients' legal issues. We are recognized as a global powerhouse for complex transactions, litigation/controversy issues, and regulatory matters, as well as for the open, collaborative relationships we build with clients. Our attorneys, who reflect diverse backgrounds and perspectives, collaborate seamlessly across 50-plus practices and 21 offices in the world’s major financial centers.

The Opportunity

We are seeking an Information Management Special Projects Supervisor to join our firm. This individual will oversee special projects related to the Firm Records Management processes, specifically related to destruction and client file transfers. They will manage Firm/client records proactively and substantively participates in all aspects of the entire records lifecycle, from label creation to offsite storage for both paper and digital media. This individual will act as a key resource and liaison for the Firm's attorneys, clients, and staff, offering advice, instruction, and guidance when necessary and always ensuring compliance. They will utilize various technology applications to effectively manage Firm/client records and information proactively. Additionally, they are responsible for providing guidance, direction, mentorship, and instruction to other Information Management and Records staff related to Records Management initiatives.

• Coordinates client file requests; involving IT, General Counsel's office, and others as needed.
• Coordinates data/file destruction requests related to protective orders, confidentiality agreements, and other client-specific obligations.
• Prepares reports and summaries through data manipulation and analysis in Excel using formulas, pivots, and other advanced functions.
• Analyzes reports and data patterns to identify duplicative records and/or data anomalies, such as missing, incorrect, incomplete, and inaccurate entries found in the Firm’s Records Management Systems.
• Ensure the accuracy and integrity of the data stored within the Firm’s Records Management Systems by updating and maintaining pertinent identifying information related to physical project files.
• Performs searches in the Firm’s databases and Records Management Systems to locate and retrieve onsite and off-site Firm records.
• Prepares electronic media for digital archival and retrieval.
• Reconciles offsite box vendor reports against the Firm’s records.
• Researches and reconciles issues through analysis of historical data, review of email chains, and interviewing case teams and other department members.
• Participates in the development of workflows to efficiently process large volumes of file containers.
• Coordinates with other offices for file retrieval/archival/destruction, as necessary.
• Coordinates attorney departure file and email reviews; overseeing data file transfer when applicable.
• Reconciles files of terminating legal assistants.
• Coordinates case room work and special records departmental projects.
• Acts as a representative for the department ensuring that file keeping best practices are followed.
• Communicates department and Firm best practices to partners, attorneys, and staff.
• Assists in design and preparation of training materials and provides training to team, other professional staff and attorneys.
• Assists in implementing and administering retention and quality control programs.
• Assists management in determining need for change, and in developing and implementing the same.
• Identifies and communicates with management the need for staff training/coaching.
• Monitors weekend and after-hours projects, assisting where necessary to meet deadlines.
• Demonstrates effective interpersonal, written, and verbal communication skills to facilitate effective work relationships with others.
• Maintains a complete understanding of the Firm’s records management processes, best practices, and systems.
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