Executive Assistant - Specialty Lines

Executive Assistant – Specialty Lines

Join us as an Executive Assistant to play a crucial frontline role that will make the most of your technical expertise.   

Where you can make an impact:

General Insurance is a leading provider of insurance products and services – focused on helping to manage risk for commercial and personal customers. We offer a broad range of products through a diversified, multi-channel distribution network, including one of the world’s most far-reaching property casualty networks.

About the role

The Executive Assistant’s main responsibility is to make the executive as productive as possible. This person must be a highly polished professional with excellent interpersonal skills and a sense of urgency to get things done.  The individual will act with speed, composure, compassion and knowledge to solve problems.  This role will interact with all levels of employees and all departments in various situations and must be courteous and respectful to all. The position will provide administrative support to the North America Head of Aerospace and Marine, who will require general administrative assistance as well as analysis, reporting, and tracking of various events and activities.  The ideal candidate will be able to demonstrate, under minimal supervision, the ability to perform clerical, administrative, and general office duties requiring advanced skills and significant experience.

This role reports directly to the Head of Aerospace, North America.

What you need to know:

• Calendar maintenance, which can involve other company executives or vendor executives.  Maintain detailed and constantly changing calendar, prioritize meeting requests, and assist with related logistics.  Must have ability to manage complex travel arrangements and coordinate across multiple time zones.
• Make and/or modify travel arrangements, sometimes on extremely short notice.
• Manage confidential, time-sensitive internal and external communications.
• Compose clear written communications from ideas and concepts as articulated by the executive.

• Organize, prioritize, and summarize the content of incoming mail, special requests, and meetings
• Take detailed phone messages, in-person requests, etc., and relay them in a timely manner.
• Do preliminary legwork to facilitate executive's decision making.
• Understand and analyze critical and confidential information which can then be input into Excel spreadsheets, PowerPoint presentations, SharePoint, etc.
• Handle other similar administrative activities including catering, ordering office supplies (Ariba Procurement module), expense reporting, site items, etc.

What we’re looking for:

• 5+ years of executive administrative support experience
• Significant experience arranging complex travel, processing expense reports, and calendar scheduling (preferably across multiple time zones)
• Ability to work under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment
• Proficient in Excel with the ability to create and work with spreadsheets (create basic formulas, input data, etc.)
• Proficient in PowerPoint with the ability to create presentations, create and update slides, import spreadsheets, pie charts, images, etc. for executive meetings 
• Ability to prioritize while working both independently and collaboratively
• Excellent judgment, independent thinker and resourceful
• Must be a self-starter, possess proven ability to work effectively at the most senior level within an organization, have excellent customer service skills, and be able to deal effectively with confidential information
• College degree preferred

For positions based in California, the base salary range is $61,000 - ,000. In addition, the position is eligible for a bonus in accordance with the terms of the applicable incentive plan. We’re proud to offer a range of competitive benefits, a summary of which can be viewed here: AIG Benefits Overview.

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Enjoy benefits that take care of what matters

At AIG, our people are our greatest asset. We know how important it is to protect and invest in what’s most important to you. That is why we created our Total Rewards Program, a comprehensive benefits package that extends beyond time spent at work to offer benefits focused on your health, wellbeing and financial security—as well as your professional development—to bring peace of mind to you and your family.

Reimagining insurance to mak