Senior Administrative Associate

Job Posting Title:

Senior Administrative Associate

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Hiring Department:

Texas Advanced Computing Center

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

PICKLE RESEARCH CAMPUS

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Job Details:

General Notes 

The Texas Advanced Computing Center (TACC) at The University of Texas at Austin is one of the leading supercomputing centers in the world, supporting advances in computational research by thousands of researchers and students. TACC staff help researchers and educators use advanced computing, visualization, and storage technologies effectively, and conduct research and development to make these technologies more powerful, more reliable, and easier to use. TACC staff also educate and train the next generation of researchers, empowering them to make discoveries that advance knowledge and change the world.

The Texas Advanced Computing Center fosters a culture of innovation, passion, and fun by encouraging staff members to actively collaborate to investigate the latest technologies, team up for charities, and celebrate successes together. TACC promotes a healthy workplace by helping employees achieve balance between their personal and professional lives to increase employee engagement, job satisfaction, and overall well-being. 

Candidates will need to upload a resume, letter of interest, and the names of three references to apply for this position. 

UT Austin offers a competitive benefits package that includes:  

• 100% employer-paid basic medical coverage 
• Retirement contributions  
• Paid vacation and sick time 
• Paid holidays 

This position may be eligible for a hybrid work schedule (3 days on campus and 2 days telecommuting) based on staffing needs to provide departmental team coverage. Regular work schedule must be approved by direct supervisor and is dependent upon meeting departmental coverage.

Please visit our Human Resources (HR) website to learn more about the total benefits offered.

Must be eligible to work in the US on a full-time basis for any employer without sponsorship.

Purpose

Provide high level administrative support to the Texas Advanced Computing Center (TACC) through responsible management of departmental services and processes associated with business services and events with a customer service emphasis to students, staff, faculty and guests. 

Responsibilities

• Communicate prompt, courteous explanations, status information and advice to investigators, vendors, staff, students, purchasing office and accounts payable via email, ticket system, or other methods.
• Prepare, draft, review purchase orders, business contracts, scholarships/stipends, and procurement card reconciliation. Responsible for tracking orders, marking items received in UT Market, and following all University and Department policies and procedures.
• Process travel authorizations and reimbursements for staff, students, and visitors. May process high volumes of documents with tight deadlines.
• Responsible for a variety of other duties as needed from administrative team member, managers, and TACC staff. Maintain positive attitude, act as a team player, willingness to learn new skills.
• Responsible for overseeing and coordinating virtual and in-person events, including contracts, reservations, travel, room reservations and facilities services, materials and refreshments; be onsite for the duration of each event including setup, cleanup and breakdown; and group travel planning and reimbursement.
• Work as part of administrative team, exercising a high degree of initiative and judgment.
• Other related functions as assigned.

 Required Qualifications 

• Bachelor's degree and three years of office administration experience, including at least one year at either the Administrative Assistant or Administrative Associate level or High school diploma/GED and at least seven years office administration experience, including at least one year at either the Administrative Assistant or Administrative Associate level
• Ability to work under pressure due to deadlines while maintaining a high level of accuracy and attention to detail.
• Ability to multi-task and prioritize.
• Excellent written, verbal, and interpersonal communication and customer service skills.
• Ability to take ini