Timberland: Global Senior Executive Assistant

Now that you’ve found the job description, what’s next?

At Timberland, we’re a team that steps outside, works hard together, and moves the world forward. The brand is widely recognized as the arbiter of boot culture. With a rich heritage of craftsmanship and an eye toward the future, Timberland has a decades-long commitment to make products responsibly, protect the outdoors, and build community.

So, before we get to the job details, take a minute to learn a little more about us – our values and our culture. If you can see yourself working side-by-side with a team of fun, adventure-loving people, Timberland just may be the place for you.

To learn more about our values and our culture, visit Timberland Careers or www.timberland.com.

Senior Executive Assistant

What will you do?

A day in the life of a Senior Executive Assistant at Timberland looks a little like this.

You'll be a trusted member of our team reporting to and supporting the Global Brand President, Timberland, along with the Vice President, Strategy.  You’ll be a liaison with the Global Brand Leadership team and the Executive Assistant network across VF. 

Let’s break down that day-in-the-life a bit more.

• Working side by side with business leaders, establishing a broad internal network and applying a strong knowledge of how the organization works.
• Performing full lifecycle project management responsibilities for the Global Brand President, accompanying her to meetings and managing action items and tasks to achieve intended outcomes.
• Coordinating a high volume of meetings and schedules on behalf of the assigned Executives, planning team events, including small to large-scale meetings off-site. 
• Proactively interfacing and communicating as a representative of the Executive Team, with all internal and external contacts,
• Maintaining and publishing a weekly Executive schedule and an annual Executive Calendar for all key dates, including VF meetings and Global Brand meetings/holidays.
• Coordinating and communicating with other EA’s across VF as the lead EA in Stratham HQ; providing back-up to other EA’s when needed.
• Organizing and managing all international and domestic travel arrangements including creating itineraries, processing travel visas, and managing subsequent expense reports.
• Creating and editing key business presentations as needed.  Assisting with special projects and assignments such as research, data gathering and dissemination. 
• Performing various administrative support tasks such as responding to and preparing communications, managing shipments/deliveries, and trafficking all requests to the Global Brand President. 
• Managing department budget, generating purchase orders, processing invoices and ordering supplies.

What do you need to succeed?

We all have unique skills that we bring to work and celebrate every day. For this role, there are foundation skills you’ll need to succeed and excel. Additionally, while formal education in a related field is great to have, we are most interested in your 3-5 years of experience and professional achievements.

The foundation skills you will need in this position are:

• High level of integrity, confidentiality and professionalism
• Ability to manage multiple projects and priorities simultaneously 
• Strong organization and prioritization skills with a high attention to detail
• A service mindset: proactive, anticipatory and action oriented
• Strong written and oral communication skills
• Ability to work collaboratively independently
• High level of integrity, confidentiality and professionalism
• Prior experience with international travel arragements/processing visas and event planning
• Strong computer skills using MS Office, Powerpoint and Excel

Special Physical and/or Mental Requirements: Must be willing and able to work extended or flexible hours if/when needed.  Must be able to bend, lift, open and move products and related office items up to 25 pounds, depending on need.

What do we offer you?

At Timberland, we know you expect as much from us as we do from you. That is why we make a commitment to support and grow our people. We offer extensive development and growth opportunities for your current and future positions, a competitive compensation package, and a strong benefits package that includes medical, dental, vision, and 401(k).

Our commitment extends beyond this and into your daily work life. We strive to foster a diverse and inclusive culture