Staff Assistant

Staff Assistant - DE08BE

We’re determined to make a difference and are proud to be an insurance company that goes well beyond coverages and policies. Working here means having every opportunity to achieve your goals – and to help others accomplish theirs, too. Join our team as we help shape the future.   

         

Staff Assistant, The Hartford/Hartford Investment Management Company 

 

The Hartford is seeking a motivated and experienced Staff Assistant to work with The Hartford’s  Chief Investment Officer (”CIO”) / President of Hartford Investment Management Company (“HIMCO”). The Staff Assistant will independently provide advanced, diversified, and confidential executive administrative support requiring broad experience, skills, high emotional intelligence and knowledge of organization operations, policies and practices and people management. This role will also lead and coordinate HIMCO’s administrative team to ensure operational excellence across the firm.  The Staff Assistant will have expert communication skills, judgement, and discretion and will make an impact that helps us deliver impeccable results for our internal and external shareholders. This role reports directly to the CIO/President and is based in our Hartford, CT Home office. 
 
Responsibilities: 

•  Partner closely with this C-suite leader: Organize a complex calendar and schedule; manage meeting set-up including invitations, room reservations, technology, meeting materials, and other related items; effectively manage prioritization and use decision-making skills to resolve potential schedule conflicts 

• Use discretion, confidentiality, and sound judgment to handle C-Level matters. Proactively anticipate needs and manage situations appropriately 

• Prepare information (read, collect, analyze data in advance) utilizing the appropriate format to be used in presentations and leadership meetings 

• Manage three Administrative Assistants who support HIMCO’s Executive Leadership team through providing direction on operational practices, executing core administrative tasks, supporting seamless executive and client interactions, and fostering a collaborative team environment that adapts to evolving business needs 

• Build great partnerships with stakeholders including The Hartford’s Executive Leadership team, HIMCO’s Executive Leadership Team, HIMCO’s administrative team, and The Hartford’s broader administrative assistant community 

• Assist in managing or providing support for special projects and/or initiatives 

• Ensure team related documents, distribution lists, organizational charts, and other materials are maintained 

• Expense processing for the CIO and review/approvals for CIO’s direct reports 

 

Qualifications: 
 

• Minimum of 7 or more years of experience successfully supporting a C-Level executive in a large corporate environment; experience in a financial service settings a p