Administrative Assistant

Description

Join our Team! Leland Management is seeking an Administrative Assistant for one of our communities in the Leesburg, FL area. Join our team to learn why the Orlando Business Journal has named us one of Central Florida’s Best Places to Work for 15 consecutive years, including winning first place in our category for 2021! The position is part-time with competitive pay.

General Summary:

This individual reports to the Division Director and is responsible for providing administrative support to multiple association managers and Division Director. Project a professional company image through in-person and phone interaction.

Primary Responsibilities/Essential Job Functions:

• Answer telephones, transfers to appropriate staff member, takes messages
• Meet and greet clients and visitors
• Creates and modifies documents using Microsoft Office
• Performs general clerical duties to include, but not limited to: photocopying, faxing, mailing and filing
• Maintains hard copy and electronic filing system
• Signs for, prepares and distributes UPS/FedEx packages
• Distributes incoming mail and prepares outgoing mail including bulk mail
• Maintains lobby and front desk area keeping it clean and free from clutter
• Researches, maintains and purchases office supplies through corporate
• Setup and coordinates meeting and conferences
• Maintains and distributes staff weekly schedules
• Supports staff in assigned project-based work
• Copies and assembles Board Packets
• Operates computer to access email, electronic calendars, Caliber, and other basic office support software
• Assures discreet handling of all business

Scope of Responsibility

Knows the formal and informal division goals, standards, policies and procedures which may include some familiarity of other departments within the company. Is sensitive to the interrelationship of both people and functions within the Division.

Requirements

Required Qualifications

• High school diploma or GED
• Demonstrated written and oral communication skills
• Demonstrated ability to work independently and as a team
• Minimum two years clerical or administrative experience
• Basic typing skills
• Proficiency with Microsoft Office software including Outlook
• Knowledge of general office machines and telephone protocol
• Ability and willingness to work cooperatively with others
• High degree of discretion dealing with confidential information