Transaction Coordinator

Department:

Multifamily - Sales

We are Walker & Dunlop.  We are one of the largest providers of capital to the commercial real estate industry, enabling real estate owners and operators to bring their visions of communities — where people live, work, shop, and play — to life. We are committed to creating meaningful social, environmental, and economic change in our communities.

The primary role of the Transaction Coordinator will be to assist with managing all aspects of the due diligence process which include document and site visit requests from sellers and buyers. The position will interact with WDIS production team and senior management on a daily basis and will report to the Due Diligence Manager. In addition, the position will provide administrative support to the WDIS production team.

Department Overview 

 

Walker & Dunlop Investment Sales (WDIS) represents the nation’s premier multifamily owners, developers, and operators with the highest level of investment advisory service. Since 2003, the WDIS experts have built a reputation as a market leader in multifamily investment sales and surpassed $19B in annual sales volume in 2022. We work with institutional and private clients, and we are active in seniors housing & healthcare, student housing, and land sales across the country. 

 

The Impact You Will Have  

This position is responsible for the administration and coordination of WDIS Multifamily listings and performing other administrative-type duties as needed. 

 

Primary Responsibilities

Support to Brokers and Deal Management 

• Provide comprehensive support to Brokers including: 

• Set up files  

• Schedule property tours

• Assist with due diligence, monitor offers, track critical dates on all deals  

• Maintain and distribute marketing logs  

• Manage every aspect from engagement through closing

Communication and Coordination 

• Facilitate continuous communication with Manager, Clients, and Brokers 

• Coordinate communication with both internal and external customers related to marketing materials and deal coordination 

 

Marketing Material Preparation and Property Branding 

• Prepare and coordinate detailed market material of multifamily properties including:

• Assist in production of marketing materials and flyers   

• Review and edit marketing materials    

• Organize logistics related to property branding such as scheduling photographer, printers and other third-party vendors  

• Launch all e-blasts for properties going into the market  

 

Real Capital Markets (RCM), Database and Reporting Management

•  Manage Real Capital Markets. This includes setting up the asset, creating the teaser, as well as creating the list of users to receive the teaser, manage approvals and update VDR documents as they become available  

• Coordinate RCM and Press Releases with Marketing, Quarterbacks, and graphics team  

• Database management tasks including entering new contacts/properties/listings in Salesforce, following up on bad addresses and RCM bounce backs (emails sent through RCM)  

• Maintain call lists in Salesforce and create reports

• Manage internal reporting systems: Offering Memorandum, Due Diligence coordination