Executive Assistant

Teladoc Health is a global, whole person care company made up of a diverse community of people dedicated to transforming the healthcare experience. As an employee, you’re empowered to show up every day as your most authentic self and be a part of something bigger – thriving both personally and professionally. Together, let’s empower people everywhere to live their healthiest lives.

The Opportunity

The Executive Assistant supports various Executive level executives and their department leaders, providing various support services through all levels of the organization. This role involves interacting with various departments and serving as Teladoc Health’s ambassador to a wide range of VIPs – customers, investors, and internal stakeholders alike, working with critical and confidential information. Initiative, self-direction, and collaboration are a necessity. The role requires a high degree of tact and discretion, highly professional and corporate presence, self-confidence, flexibility, and adaptability. The ability to effectively work in a fast-paced, changing corporate environment is critical to success in this position.

Responsibilities

• Proactively manages complex executive calendars with the ability to schedule and prioritize meetings and resolve conflicts while ensuring that your executives are on time and on-task

• Liaise with C-Level executives and personnel, clients, external candidates, and other VIP members, including the scheduling and logistics of meetings, events, fielding general queries, and processing expense reimbursements as needed. Interface and maintain internal and external relationships worldwide

• Responsible for full meeting and offsite set-up, including food and beverage, location, attendees, etc.

• Prepare, read, and analyze routine and advanced correspondence, including letters, emails, and reports

• Responsible for project work that includes creating, editing, and updating presentations and spreadsheets as required

• Maintains complete confidentiality and professionalism in all matters

• Coordinate appointments, events, and meetings, including documents, notes, materials, presentations, etc.

• Conduct research, compile data, and prepare papers for consideration and presentation to the executive team as needed

• Arrange domestic and international travel, including but not limited to air, hotel, train, rental car, and meal reservations for the team

• Process expense reports and invoices for the team

• Reconcile and approve expense reports and invoicing as needed

• Manage electronic filing systems of organizational documents, records, and reports

Candidate Profile

• 10 + years prior Executive Assistant experience supporting SVP+ Level executives.

• Advanced proficiency using Microsoft Office applications, including Outlook, Word, PowerPoint, and Excel

• Must have a proactive approach and be able to work under minimal supervision

• The ability to multi-task and effectively support several executives simultaneously in a fast-paced, high-pressure environment is a must

• Must be able to flawlessly navigate numerous competing priorities without missing a step.

• A wide degree of creativity and latitude is expected

• Relies on experience and judgment to plan and accomplish goals

• Effective written and verbal communication - must have consistent, clear, concise, and articulate communication skills

• Ability to triage calls, visitors, and meetings on behalf of the team

• Must have the ability to write and distribute communications on behalf of the team with minimal supervision

• Meticulous attention to detail and ability to maintain a high level of confidentiality is imperative

• Significant discretion in handling confidential materials and information is a must

• Capacity and willingness to learn

• Ability to accept constructive criticism and apply feedback to enhance the quality of output

• Flexibility, accessibility, and willingness to lend varying degrees of support as needed

• Assist in the coordination, supervision, and completion of special projects as needed

• A quantitative aptitude is a plus

• Knowledge of Concur (travel and expense management) is a plus

The base salary range for this position is $XX - $XX. In addition to a base salary, this position is eligible for a performance bonus and benefits (subject to eligibility requirements) listed here