Executive Assistant

Company Description

LinkedIn is the world’s largest professional network, built to create economic opportunity for every member of the global workforce. Our products help people make powerful connections, discover exciting opportunities, build necessary skills, and gain valuable insights every day. We’re also committed to providing transformational opportunities for our own employees by investing in their growth. We aspire to create a culture that’s built on trust, care, inclusion, and fun – where everyone can succeed.

Join us to transform the way the world works.

Job Description

This role is based in San Francisco.

At LinkedIn, our approach to flexible work is centered on trust and optimized for culture, connection, clarity, and the evolving needs of our business. The work location of this role is on-site, meaning it will be performed in the specified office on a full-time basis due to the business needs of the team. 

We are looking for an Executive Assistant to support LinkedIn’s Vice President of External Communications. In this role, you will be responsible for a mix of administrative and operational activities that help our communications organization run smoothly. The ideal candidate is proactive, highly organized, and able to maintain strict confidentiality of corporate and personal information. You thrive in fast‑paced, design- and product‑driven environments and bring strong judgment, attention to detail, and a solutions-oriented mindset to your day‑to‑day work.

Responsibilities: 

• Full support of one VP with potential for partial support of up to two (2) Sr. Directors  
• Manage meetings (e.g. set agendas, prepare presentations, document meeting minutes and manage action items) 
• Plan, organize and manage multiple calendars (resolve overlapping commitments and protect time for priorities) 
• Coordinate all travel arrangements 
• Manage logistics, collaborate with cross-functional partners and formalize event content for special and large-scale events 
• Manage and reconcile expense reports, purchase and procurement requisitions and contracts 
• Work with cross-functional partners on budget tracking and communicate financial constraints 
• Lead large-scale special projects, as agreed with manager(s) 
• Maintain email distribution lists / aliases 
• Act as the point of contact between workplace services to meet facility needs for the team 
• May coordinate and facilitate the onboarding and coaching needs for new EAs/AAs 
• Provide input for ways to improve structures and efficiency of the organization  
• Develop and maintain administrative processes that reduce redundancy and improve accuracy, while achieving organizational objectives 
• Maintain an advanced degree of confidentiality along with excellent judgement, discretion and a high degree of maturity/professionalism 
• Partner with HR, Finance, Legal and other teams on various initiatives  
• Apply judgment with full understanding of urgency and priorities of the business, routinely needing to multi-task with little to no direction 

Qualifications

Basic Qualifications: 

• 5+ years of experience working at a senior and/or executive administrative level with at least 3 years at supporting the VP+ experience 

Preferred Qualifications: 

• Bachelor’s degree or relevant experience 
• Experience with project and budget management  
• Experience supporting multiple leaders of large teams 
• Advanced knowledge of MS Office (Outlook, Word, PowerPoint and Excel) and cloud-based applications (SharePoint) 
• Excellent communication, teamwork and organizational skills 
• Ability to professionally interact with senior leaders and anticipate their needs. 
• Thrives in a fast-paced, demanding environment 
• Ability to effectively manage time, prioritize tasks, and work within deadlines, even if ambiguous environments. 
• Demonstrates a proactive attitude and a willingness to take on additional project work  
• Adapts to changes quickly and can learn adopt new technologies and be flexible with new systems, tools and processes 
• Demonstrates ability to be proactive, take initiative, exercise good judgment, discretion and confidentiality in all tasks 

Suggested Skills: 

• Organizational skills including calendar management, task management, and event planning  
• Communication skills including written and verbal communication with strong interpersonal skills 
• Problem solving with proactive and independent decision making 
• A drive to bring teams together and promote collaboration and positive team culture 
• Discretion, with the ability to handle sensitive information w