HR Specialist, People Team (00427)

Position Summary
The HR Specialist plays a pivotal role in providing administrative support to the People Team.  This role manages a variety of HR-related tasks, including employee onboarding, maintaining personnel records, scheduling interviews, and supporting HR projects. The HR Specialist is organized, capable of managing multiple tasks, and has a strong understanding of HR processes and best practices.

Responsibilities Include:

• Employee Onboarding: Oversee and streamline the onboarding process for new hires, including the preparation of offer letters, coordination of orientation programs, and ensuring the timely completion of all necessary documentation. Manage the employee lifecycle from onboarding to offboarding
• HR Records Management: Manage and ensure the accuracy, confidentiality, and compliance of employee records, consistently updating information in accordance with company policies and regulatory requirements. 
• Recruitment Support: Lead interview coordination and applicant tracking system administration while overseeing reporting and enhancing the candidate experience. Facilitate communication with candidates, support the preparation of interview materials, and manage the creation of offer letters.
• HRIS and Reporting: Leverage advanced data analysis and mining techniques to extract actionable insights, driving strategic decision-making and supporting the preparation of HR-related reports, presentations, and documentation for management, ensuring accuracy, strategic relevance, and timely delivery. Manage and update employee data in the HRIS system.
• Employee Relations Support: Act as the primary point of contact for employee HR inquiries regarding policies, procedures, and benefit programs. Address general concerns and escalate complex issues to the People Team Director when appropriate. Support leaders with performance evaluations, disciplinary actions, and documentation.
• Training and Development: Collaborate with Executive Leadership to facilitate and support the internal Leadership Development Program (LDP), including organizing training sessions, workshops, and company events to foster employee growth and development.
• Compliance Support: Regularly demonstrate knowledge of federal and state employment regulations. Validate that HR processes and documentation consistently align with legal requirements and company standards, ensuring compliance and accuracy. Administers human resource procedures and assists in developing and implementing policies and procedures.
• General Support: Provide various administrative support services for HR operations, benefits coordination, overseeing office needs, assisting with data entry, generating reports, offering general HRIS support, and contributing to HR initiatives and special projects as required.
• Perform other tasks as assigned.

Position Qualifications

• A bachelor’s degree in Human Resources, Business Administration, or a related field, or an equivalent combination of education and work experience, may be considered.
• One (1) year of HR management (recruiting, HR, or administrative support role) experience, preferably in a multinational or international organization.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with applicant tracking systems (ATS) (Lever) and Human HRIS (Paylocity) is a plus.
• Excellent communication and interpersonal skills, with the ability to handle complex HR issues effectively.
• Ability to maintain confidentiality and handle sensitive information.
• Strong attention to detail and multitasking abilities.
• Ability to work independently and as part of a team.

About Us
At PMA, employee well-being is a daily priority. We offer a combination of workplace options that include a PMA office location; work-from-home; or a client site. Wherever we work, we openly share knowledge as we believe that collaboration with peers improves our work product and that pursuing subject matter expertise is a lifelong endeavor. We are committed to a culture of equity, diversity, and inclusion. We affirm and respect diverse backgrounds and opinions because we believe they yield the best solutions for our clients. We promote emotional intelligence and trust by nurturing these values within our new hires. We encourage staff to develop rewarding, long-term careers at PMA, and we implement formal leadership development programs that help you attain your goals. At PMA, shared success is a core value. Every employee who contributes is recognized, celebrated, and rewarded. We look for self-driven candidates eager to assume responsibility and join a community of respect founded on collaboration and accountability, not titles. If you aim to transform the