Administrative Assistant for the Physician Assistant Program located at the Middletown Campus

Overview

The Administrative Assistant for the Middletown Campus works closely with the Academic Coordinator and helps orchestrate the academic phase of the Program.

Responsibilities

• Scheduling:
  • Coordinates with the Academic Coordinator in scheduling instructors for the academic year
  • Communicating with instructors on date and time availability each semester
  • Creating a monthly calendar for the students
  • Communicates with the registrar instructors associated with courses in Canvas
  • Scheduling of exams in Examsoft
  • Assists in coordination of orientation
• Records Maintenance:
  • Student Files - academic, correspondence
  • Semester and yearly summaries for didactic cohorts
  • Mid and final course/instructor evaluations
  • Learning Objective/Syllabi
  • Test files
  • Examsoft
  • Bio/Sketch- Health Forms
  • Collects updated health forms for the Academic Year
  • Insures review by Occupational Health
  • Maintains student files
• Typing and Filing
  • Correspondence
  • Examinations
  • Evaluations Forms
  • Lecture Outlines
  • Course Outlines/Syllabi
  • Learning Objectives
  • Answer Telephones
  • Responds to inquiries
  • Records and delivers messages
• Mail
  • Posts outgoing mail
  • Travels to Post Office when necessary
  • Proctoring of Didactic Exams
• Site Evaluations
  • Assists in development of schedule
  • Photocopies material for distribution to students, such as examinations (if necessary) room availability

Qualifications

Education/Experience

• High School Diploma/GED Eqvlnt.
• Associates Degree preferred.
• Associates Degree or equivalent experience

Knowledge/Skills/Abilities

• Strong interpersonal skills are required both written and oral
• Well organized
• Able to prioritize tasks and manage multiple and varied tasks with frequent high levels of urgency and sensitivity
• Must be able to work collaboratively and effectively with colleagues in a team environment.
• Proficient knowledge of Microsoft Office Suite including Word, Excel, PowerPoint, Outlook, & Zoom
• Requires ability to manage multiple and varied tasks
• Timely response to emails (within 24 hours)
• Learning Management Systems such as Canvas®, Examsoft® preferred

Travel

• Travel to Manhattan campus; occasional travel to Central Islip Campus

Working Conditions

• Sitting for long periods of time Extensive use of computers Ability to lift a minimum of 5 lbs.

Maximum Salary

USD $47,432.00/Yr.

Minimum Salary

USD $37,944.00/Yr.