2023-2024 Director of Facilities Management

Company Description

ORGANIZATIONAL OVERVIEW:

By 2025, KIPP DC will build upon two decades of proven results to develop into a more impactful, innovative, and inclusive school system that provides joyful, identity-affirming learning experiences so that all students and alumni achieve extraordinary outcomes.

Our work is grounded in a commitment to excellence, equity, and justice. We believe all students have the right to rigorous, relevant, and joyful learning experiences led by exceptionally talented and diverse educators who promote student achievement and a sense of belonging. We believe students and teachers best succeed when surrounded by an ecosystem of supports, including our central headquarters team that supports KIPP DC’s 20 schools, 7,300 students, and 1,300 teachers, leaders, and staff members dedicated to this mission.

Job Description

POSITION OVERVIEW:

The Director of Facilities Management at KIPP DC is responsible for overseeing the planning, coordination, and execution of all facilities maintenance activities across KIPP DC’s real estate portfolio consisting of 20 schools and nearly 1 million square feet of space with a value of $450 million.

This position ensures the efficient operation, maintenance, and repair of all facilities, including schools, administrative buildings, and other related facilities. The Director of Facilities Management provides leadership to a team of outsourced maintenance staff and the Manager of Facilities, and works closely with school leaders, staff, and external vendors to maintain a safe, clean, and functional learning environment for students and staff. 

This role is exempt and reports to the Senior Managing Director of Real Estate and Facilities. 

KEY RESPONSIBILITIES:

Develop Facilities Maintenance Strategy - 25%

• Collaborate with school leaders and staff to understand their facilities-related needs and provide prompt and effective solutions
• Ensure compliance with all relevant local, state, and federal regulations related to facilities maintenance, safety, and environmental standards
• Stay up-to-date on industry best practices and emerging trends in facilities maintenance, and recommend improvements and innovations to enhance the efficiency and effectiveness of maintenance operations
• Support and make recommendations regarding maintaining, standardizing and integrating building systems

Day-to-Day Facilities Maintenance & Project Management - 40%

• Implement a comprehensive facilities maintenance program, including preventive maintenance, repairs, and upgrades, to ensure the optimal functioning of all KIPP DC facilities
• Plan and schedule maintenance activities, ensuring minimal disruption to instructional activities and events
• Coordinate and prioritize work orders, ensuring timely completion and addressing urgent issues promptly
• Conduct regular inspections of facilities to identify maintenance needs, safety hazards, and code violations, and take appropriate corrective actions
• Serve as the primary liaison between facilities and campus teams (operations and academic) and lead proactive communications with stakeholders related to facilities maintenance work 
• Be available to respond to emergency calls after hours and on weekends as needed

Team Leadership & Oversight - 20%

• Directly manage the Manager of Facilities on the real estate and facilities team 
• Oversee the broader team of external facilities vendors, including but not limited to the contracted facilities management vendor, to ensure timely and high-quality execution of day-to-day support activities as well as long-term initiatives as appropriate
• Establish and maintain effective working relationships with external vendors, contractors, and suppliers to obtain services, materials, and equipment necessary for maintenance activities
• Determine and implement optimal staffing for contracted facilities management vendor and hold them accountable for standards of service

Budget Development & Management - 15%

• Develop and manage the facilities $5M+ maintenance budget (R&M, OCS, etc.), ensuring cost-effective use of resources and adherence to budgetary constraints in coordination with real estate and facilities team leadership 
• Prepare and present regular reports to executive leadership and KIPP DC board members regarding maintenance activities, budgetary status, and future maintenance needs
• Support development and management of Capital Improvement Plan

Qualifications

SKILLS AND EXPERIENCE:

• Bachelor's degree required (Masters degree pre