Office & Team Assistant (all genders)

Make impact. Be human. Stay curious.

Who we are

AI is transforming the world – and we’re just getting started. With data growing exponentially, the need for smart, impact-driven minds has never been greater. At Rewire, we don’t just follow trends in Data & AI – we shape them.

We're on a mission to grow Rewire's business by leaps and bounds, and we're looking for an Office & Team Assistant to help us reach our goals. You’ll play a vital role in keeping our operations running smoothly and supporting our team to work efficiently and enjoyably, whether you’re a student gaining hands-on experience or a part-time professional seeking a meaningful role in a modern, tech-driven environment.

You’ll be at the heart of our daily business: supporting our team, enabling seamless processes, and ensuring a professional, warm, and efficient office environment. Your contribution will directly enhance the productivity and culture of Rewire.

Join a dynamic team of data and AI talents who tackle meaningful challenges, build smart solutions, and have fun along the way. Wanna join the ride?

Where you’ll make a difference

• Organize and coordinate meetings, conferences, and appointments with clients, partners, and internal teams, while preparing rooms

• Oversee office supplies, hardware and facility needs to ensure a fully equipped and smooth-running office

• Manage travel bookings, compile invoices, handle cost centers, and process expense reports for partners

• Handle daily administrative tasks including filing, mail and shipping, report preparation, and general office operations

• Plan and coordinate internal team events for the Rewire DACH team, and assist with preparation and execution of external events like Rewire Live

• Facilitate the onboarding process for new employees, ensuring a structured and welcoming start

What makes us the right choice for you

• Be part of groundbreaking change as we scale a business in a fast-evolving industry with a dedicated international growth strategy, a team of experts, and the support of an experienced investor

• Step into a role where your organizational talent, service mindset, and eye for detail truly matter

• Make a visible impact behind the scenes – your work ensures our team thrives, projects run smoothly, and every day is more productive and enjoyable

• Deepen your skills in communication, coordination, and business operations in a future-oriented environment

• Join a vibrant, multidisciplinary team that’s ambitious, collaborative, and just the right amount of nerdy – where learning and laughter go hand in hand

• Thrive in a culture that values autonomy, curiosity, and bold thinking – where your voice matters, ideas turn into action, and your impact is genuinely recognized and rewarded

Requirements

What makes you shine

You’re a proactive, reliable, and organized team player who enjoys keeping things running smoothly and supporting others. You’ll thrive with us if you bring:

• A strong foundation in office administration, business, or a related field – through a completed commercial education (kfm. Ausbildung), relevant professional experience, or current studies (e.g., Business Administration, Management, or Economics) – suitable for working students and part-time professionals

• Practical experience in office administration, coordination, or customer support – demonstrating your ability to organize tasks, manage processes, and confidently use MS Office and other relevant tools

• Excellent organizational skills and attention to detail – you excel at keeping multiple tasks on track and maintaining high standards

• A hands-on, service-oriented mindset – you take ownership of your tasks, embrace challenges, and ensure smooth operations that create real value for the team

• Strong communication skills and a collaborative spirit – you enjoy working with colleagues, supporting others, and fostering a positive, inclusive work environment

• Fluency in both English and German (written and spoken)

Whe