Clinical Project Manager

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.

Reporting to the Sloan Precision Oncology Institute Scientific Program Manager, the Clinical Project Manager will be responsible for managing the clinical research operational activities related to TakePART-NW (Patients And Research Together), a new research program to consent all patients at Fred Hutch Cancer Center, with later study phases expanding to UW and beyond. TakePART-NW is focused on partnering with patients to collect samples and health information to inform research strategies for targeting individualized features of patients and environments with the overall goal of optimizing treatment outcomes for patients with cancer.

At Fred Hutch Cancer Center, all employees are expected to demonstrate a commitment to our values of collaboration, compassion, determination, excellence, innovation, integrity, and respect. 

Responsibilities

The Clinical Project Manager will be responsible for independently managing all aspects of the TakePART-NW study and ensuring that they are completed in a timely and compliant manner. The role also ensures that all study related communication and education activities are completed efficiently and effectively. Responsibilities will include independently managing all aspects of TakePART-NW including patient interactions and sample tracking.

• Manage TakePART-NW research protocol within Fred Hutch, UW, and other clinic settings to ensure protocol compliance
• Serve as point of contact to clinical staff, study volunteers, students, and TakePART-NW study sponsors for study specific information
• Oversee the implementation of future phases of the TakePART-NW program including setting project goals, monitoring activities to ensure objectives have been met within designated time frame, and coordinating follow-up activities
• As needed, describe TakePART-NW to interested participants and answer questions about the nature and involvement of the study, provide support during the informed consent process to study participants, and ensure protocol specific activities are completed as outlined in the protocol
• As needed, complete requisition forms, assemble kits for upcoming research visits, transport laboratory samples, and ensure samples are processed and shipped according to study specific guidelines, while tracking and maintaining research supplies
• Help ensure accurate participant records are maintained, input participant information into sample tracking database (OpenSpecimen) and generate regular reports/quality control processes
• Respond to data queries and other requests from data coordinators and study monitors in a timely manner
• Document study related activity in the Epic EHR system, eReg, CTMS and other systems as applicable
• As needed, identify and report adverse events in accordance with protocol, regulatory guidelines, and institutional policy
• Partner with Volunteer Program to support TakePART-NW study volunteers
• Maintain thorough knowledge of TakePART-NW and in the research field through on-the-ground study activities, attending related project meetings and symposia, reading related literature, and maintaining professional associations
• Develop and/or present metrics, status updates and escalation