Executive Admin Assistant

If you’re passionate about innovation and love working in an environment where you can constantly improve and adopt new technologies to drive business results, then Nationwide’s Information Technology team could be the place for you! At Nationwide®, “on your side” goes beyond just words. Our customers are at the center of everything we do and we’re looking for associates who are passionate about delivering extraordinary care.

Join Our teams as an Executive Administrative Assistant!

Are you ready to take on a dynamic role supporting Technology NF, Retirement Solutions organization? We’re looking for someone who can bring a blend of professionalism, tech-savviness, and a friendly demeanor to our Columbus, Ohio office.

Experience the best of both worlds with our Columbus, OH-based hybrid position, collaborating in office 2 days per week.

What We’re Looking For:

• Organizational Guru: Your organizational skills are top-notch, and you can handle disruptions and reprioritizations with ease.

• People Person: You have exceptional interpersonal skills and can communicate effectively with everyone.

• Tech Enthusiast: You’re proficient with MS Office (Teams, Planner, Outlook, Word, Excel, PowerPoint, etc.) and embrace new technologies.

• Team Player: Whether working independently or as part of a team, you foster strong relationships and partnerships, especially in a hybrid work environment.

What You’ll Do:

• Help orchestrate the daily operations, providing top-notch support.

• Support our dynamic organization.

• Be the backbone of our operations, ensuring everything runs smoothly.

Why Join Us?

• Be part of a team that values creativity, collaboration, and excellence.

If you’re ready to make a difference and be a key player in our team, we’d love to hear from you!

Compensation Grade: D4

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Job Description Summary

Compensation Grade: D3

Under general direction, provides a wide variety of confidential and detailed administrative support. Regularly coordinates meetings and makes detailed travel arrangements for the executive and staff. Regularly plans, organizes and schedules own work. Composes and regularly sends internal and external correspondence; maintains and updates office records; compiles more complex information for reports and presentations; answers telephone calls and emails and may respond for the executive; and manages calendar for leader(s) and their staff. May serve as informal lead/mentor to other administrative assistants in the office.

Job Description

Reporting Relationships:  Typically reports to an AVP level executive or above, and may support multiple executives and their staff.   There should be a clear business need to have dedicated administrative support for one executive.   Placement into this administrative assistant job is determined by the job duties regularly assigned and the reporting level supported. 

Core Duties and Responsibilities: 

• Focus is on both daily and longer-range calendar.  Manages leader's personal calendar as directed.  Makes mid-trip changes on the quickly when circumstances warrant.  Needs less direction on calendar management.  Recommends travel options; books travel for executive(s) and their staff.
• Screens communications for action items and due dates, bringing key items to the executive's or staff's attention.  Initiates necessary actions (e.g. follow-ups, prioritizations, action required, etc.).  Prints large attachments for ease of reading and documentation.  Drafts responses for executive review.  Knows and implements executive's style into all communications.  Rarely needs to seek guidance on email replies.  Responds to emails regularly. 
• Provides assistance with office procedures or processes that help the team be more productive and efficient. 
• Monitors departmental expenses, processes expense reports in a timely manner and monitors expense reports submitted by executive and staff for proper reporting.   BCR line item research.  Manages budget for meeting planning.  Quality checks invoices/accounts payable.   Inputs travel