Food & Beverage Coordinator

Job DetailsJob Location: St Andrews Country Club Property Association - Boca Raton, FL 33496Position Type: Full TimeSalary Range: $25.00 - $25.00Position Summary:

Provides assistance to the Food & Beverage Department, as directed by the Assistant General Manager. Provides assistance to the Catering Department and additionally, will provide assistance to the administrative office as required. Will provide outstanding service to our members through his or her knowledge and ability to solve problems and anticipate Members’ needs. Must possess excellent customer service, organizational and follow-up skills. Self-motivation and strong communication skills, both oral and written are also a must. Proficient computer experience including Microsoft Office Suite, Adobe Illustrator, Adobe Photoshop, Adobe InDesign, minor web-site construction, and internet search skills is required.

Essential Responsibilities:

Exemplify St. Andrews Country Club standards, practices and procedures
Provide clerical assistance (copying, faxing, mail services, etc.)
Will attend weekly Food & Beverage Operation meetings
Responsible for accuracy and timely presentation of all communication items to the Marketing & Communications department – Flyers, Monthly Calendars, e-Blasts, Social Calendars
Menus: Designs, updates (pricing, new items, specials), and prints all menus and posts dining information to the Club’s website. Responsible for inventory of menu paper and covers, and orders as needed.
Manages Food & Beverage Website as needed with new menus and flyers. Updates Main Club calendar and dining calendar on the website with all current dining information.
Designs all place cards, buffet signs, posters, menus, etc for Food & Beverage
Receives and submits invoices as required.
Responsible for Holiday Take Out Orders – Rosh Hashanah, Yom Kippur, Thanksgiving, Passover – Keeping track of all orders, and billing members
Responsible for maintaining and planning the dining portion of the Social Calendar
Committee Agendas & Invitations: Responsible for archiving all documents pertaining to the House Committee. Helps facilitate invitations to the House Committee members. Creates all Agendas and is required to attend House Committee meetings monthly. Minutes, Agendas & Monthly Records will be as an official record for future reference
Manage all Food & Beverage department communications, including creating and distributing calendar invitations for meetings and special events, scheduling meetings and Zoom conferences, coordinating attendee communications, and preparing and distributing agendas, presentations, reports, and other meeting materials to support the Food & Beverage leadership team.
Serve as the administrator for the DateCode Genie labeling software by managing user accounts and permissions, creating and maintaining compliant label templates, coordinating user training on producing labels for daily operations and special events, maintaining label inventory & ordering, and serving as the primary contact for software support and troubleshooting.
Order, maintain, and inventory all SafeStaff training materials and testing supplies to ensure uninterrupted program operation. Review and accurately complete all SafeStaff examination Scantron forms, verify participant information for accuracy, and prepare and ship completed examinations to SafeStaff headquarters for processing.
Provide support to the Marketing & Communications Department by assisting with the creation, editing, and distribution of promotional materials when requested
Will serve as Front Desk receptionist and reservationist when required
Will assist Administrative Offices as required
QualificationsKnowledge & Skill Requirements: 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential; functions.

Computer efficiency in Microsoft Office Suite, Club Essentials, Adobe Illustrator, Adobe Photoshop, Adobe InDesign, website construction, and internet search skills
Multi line phone system
Excellent communication and Member relation skills
Ability to multi – task in high profile, high traffic environment
Strong independent work and organizational skills

Education & Work Experience Requirements:

High School Degree required, minimum of two years college education.  Minimal knowledge of food and beverage, prior hotel or county club related experience helpful.  Minimum of two years administrative experience, hospitality industry preferable.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodati