Senior Executive Assistant

Career Category

Administrative

Job Description

HOW MIGHT YOU DEFY IMAGINATION?

You’ve worked hard to become the professional you are today and are now ready to take the next step in your career. How will you put your skills, experience and passion to work toward your goals? At Amgen, our shared mission—to serve patients—drives all that we do. It is key to our becoming one of the world’s leading biotechnology companies, reaching over 10 million patients worldwide. Come do your best work alongside other innovative, driven professionals in this meaningful role.

Sr. Executive Assistant

Live

What you will do

Let’s do this! Let’s change the world. In this vital role the Senior Executive Assistant provides high-level administrative support to an executive, managing schedules, organizing meetings, and handling communication on behalf of the executive. The successful candidate will support two Vice Presidents within the Human Resources organization and responsible for providing senior level administrative support as follows.

Responsibilities include:

• Proactively manage the executives’ calendars with a focus on efficient time utilization and time conflict management, ensuring that the VP is appropriately represented at all forums

• Prepare the VP with pre-read and briefing documents in advance of key meetings

• Schedule, coordinate, and track events related to the HR Function as well as the client function, including site visits, all-staff meetings and special events

• Plan and organize work to ensure accurate and logical organization of files/documents/records, ensure effective control of forms, and control confidentiality of files

• Coordinate arrangements for and execute key tasks to effectively manage a variety of global business meetings utilizing WebEx and Teams technologies

• Partner with team OE to assist / lead various projects

• Acting as a liaison between groups under the responsibility of the executives

• Maintain a keen awareness of and sensitivity to global time zones, as the team covers a multi-site organization and our staff and clients are based around the globe

• Coordinate domestic and international travel arrangements amidst dynamic business requirements

• Use internal contacts to provide prompt responses to inquiries from staff at all levels of the various organizations

• Run regular metrics and reports (in PowerPoint, Excel, and other modalities) from software platforms including Visier and Workday; process Workday transactions

• Preparation and processing of expense reports

• Support HR report requests from R&D clients (Surveys, talent data, etc).

• Help pull data for key R&D talent programs

Project Support for key HR processes

• Manage payment and tracking information for executive coaching engagements

• Support scheduling and materials preparation for key talent processes working in close partnership with c-suite executive assistants

• Support the logistics (executive scheduling, catering, printing, swag, meeting management) for key leadership development programs

• Manage PO requests for talent program delivery, coaching assignments, translation payments, memberships, etc.

Win

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The Administrative professional we seek is a detail oriented with these qualifications.

Basic Qualifications:

Associate’s degree and 4 years of administrative experience

Or

High school diploma / GED and 6 years of administrative experience

Preferred Qualifications:

• Bachelor’s degree and direct experience supporting a senior executive for a large corporation

• 10+ years of Administrative Assistant experience

• Amgen experience

• Absolute discretion and confidentiality, as well as judgment, creativity, flexibility and initiative in resolving issues

• Possess fundamental presentation skills (speaking in front of medium to large groups while using appropriate AV equipment).

• Ability to work in a fast-paced, deadline-driven environment

• Experience working in biopharma industry

• Ability to prioritize projects of greater urgency and importance

• Expert level PC skills in MS Word, PowerPoint, Excel, database skills, SharePoint and advanced typing skills

• Team Player

• Excellent written, verbal, and presentation skills in communicating key business and clinical information

• Excellent time management and project management skills