Senior Administrative Associate-Scheduler - Office of the President

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JOB TITLE: 

Senior Administrative Associate/Scheduler

JOB PURPOSE:   

The Senior Administrative Associate/President’s Scheduler provides high-level administrative, logistical, and project support to the Office of the President. Reporting to the Executive Assistant to the President (or designee), this position works collaboratively with members of the President’s Office team to ensure efficient operations and effective coordination of presidential activities.

This role is responsible for managing the President’s calendar and scheduling complex meetings and engagements, while supporting the planning and execution of projects, events, and day-to-day operations of the office. The position requires strong organizational skills, sound judgment, and the ability to manage multiple priorities in a fast-paced, high-visibility environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Serve as a primary point of contact for the Office of the President, creating a welcoming, professional, and inclusive environment for visitors, guests, and stakeholders. Manage reception functions, assess visitor access, and ensure appropriate routing of inquiries and individuals.
• Manage and prioritize the President’s complex calendar, ensuring alignment with institutional priorities and resolving scheduling conflicts. Serve as the central scheduling liaison between the President and internal/external stakeholders—including executive leadership, faculty, staff, and high-level state and federal officials—while monitoring competing priorities and adjusting schedules accordingly.
• Coordinate executive-level meetings, events, and engagements on behalf of the President, including scheduling, agenda development, logistics, and follow-up. Compile and organize briefing materials, background information, talking points, and supporting documentation in collaboration with the Executive Assistant and other stakeholders.
• Support the planning and execution of institutional events, ceremonies, conferences, and high-profile engagements. May assist in coordinating meeting design elements, including agendas, speaker/facilitator logistics, communications, and post-event follow-up or evaluation activities.
• Manage invitations, RSVPs, guest lists, and protocol considerations for presidential events and engagements; provide on-site support as needed and coordinate internal and external participants to ensure successful execution.
• Coordinate closely with the Executive Assistant to the President, senior leadersh