Administrative Coordinator, Administration - Jefferson Einstein Philadelphia

Job Details

Provides comprehensive administrative support to the Vice President of Healthcare Operations and Chief Operating Officer -JMG within the This role ensures smooth daily operations and fosters a professional, welcoming environment for guests and visitors.

Job Description

• Interacts professionally and courteously with co-workers, visitors, and other staff, consistently embodying and promoting the core values of Jefferson.
• Manages all incoming phone calls, providing a welcoming and helpful first point of contact by greeting visitors and guests and directing them to the appropriate departments or individuals in a timely manner.
• Efficiently organizes, maintains, and retrieves physical and electronic files, records, and logs to ensure accurate documentation and easy access as required
• Oversees the ordering, tracking, and management of inventories for office supplies, computer equipment, and other general administrative materials to support uninterrupted operations.
• Sorts, prioritizes, and distributes incoming and outgoing correspondence and documents, ensuring timely and accurate routing to the appropriate recipients.
• Coordinates and schedules a variety of appointments and meetings for the Vice President & Chief Operating Officer and their team, managing complex calendars involving both internal and external participants.
• Prepares and drafts professional correspondence, memos, presentations, and reports at the direction of the Executive team, maintaining a high standard of accuracy, clarity, and timeliness.
• Attends designated meetings and is responsible for capturing detailed and accurate meeting minutes, ensuring key points, decisions, and action items are documented and distributed as appropriate.

Education and Experience:

HS Diploma Required, Bachelor's Degree preferred

Minimum of 2 years' experience in administrative setting

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular

Primary Location Address

5501 Old York Road, Philadelphia, Pennsylvania, United States of America

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students.