Junior Clerical and Administrative Assistant

Position Summary

MAG Aerospace is hiring for a Clerical and Administrative Assistant - Junior with current SECRET clearance for The Joint Strike Fighter (JSF) Joint Program Office (JPO) in WPAFB in Dayton, OH.

This position will augment the Executive Support within the functions and offices designated within the JSF JPO.

Essential Duties and Responsibilities

Duties include, but not limited to:

• Prepare and develop correspondence, reports, memorandums, presentations, and other forms of communication for distribution across various organizations as directed.
• Review correspondence for signatures from members of assigned staff, the supervisor, or other senior managers for proper format; review conformance with procedural instructions, grammar, typographical errors, accuracy, and necessary attachments. Properly monitor and track correspondence as required in approved databases to ensure that all assigned suspense requirements are met. Distribute correspondence to all individuals in accordance with approved guidelines and processes.
• Plan, coordinate, and organize events/meetings (on site and off site) for assigned headquarters organization. Secure facilities and submit presentations as required by supported staff within the prescribed time frame. Secure necessary equipment (projector, computer, etc.) to conduct briefing. Operate equipment (projector, computer, etc.) as required. Take attendance at meetings as necessary. Draft and distribute meeting minutes as necessary. Final decisions on events remains with the Government.
• Monitor a broad range of communications in order to make recommendations to assigned headquarters organization regarding scheduling decisions. Within 60 days, attain a thorough understanding of the mission, objectives, and organizational structure (on and off-site; Federal and contractor) of the office to which assigned, in order to better interface and facilitate communications with others.
• Draft meeting minutes, create slides for meetings, conferences, etc.
• Maintain assigned files and record systems in accordance with the approved guidelines.
• Schedule and maintain a calendar of assigned meeting spaces within the organization.
• Receive telephone calls, document messages (if personnel unavailable), relay information appropriately (via email, message memo, verbally, etc).
• Greet and escort visitors as required. Coordinate with the organizations Security Manager for visit requests.
• Monitor, track, update, and provide inventory control for office supplies that support the F-35 mission.
• Work with the Business Operations Directorate to provide in-processing and out-processing of the civilian, military and contractor personnel

Requirements

• Familiarity with the Defense Travel System (DTS). Assist with the management the DTS for the organization and use DTS as trained and directed to accomplish travel authorizations and vouchers.
• Familiarly with the commercially-available COTS Task Management Tool upon which the JPO Task Management System, ETMS2, is based. Manage the organization’s ETMS2 using the format outlined in the organization’s operating instructions and ETMS2 training and instructions

 

Experience:

• Must have at least three (3) years of experience supporting DoD Headquarters senior leaders performing the tasks listed in the PWS.

 

Education: 

• Preferred Associate’s degree or higher.

 

Other Requirements:

• An active DoD Secret Clearance (or eligibility to obtain Secret Clearance within a prescribed timeframe)

 

Desired Requirements:

• Must have stellar communication skills and be prepared to work in a fast-paced environment supporting the most senior leaders in the F- 35 JPO. Must be able to work independently.

 

Special Note

The position is contingent upon candidate’s ability to meet physical and medical requirements as needed by the position; including compliance with all applicable federal, state, and local jurisdictional requirements.

Government or customer site-specific requirements may include, but are not limited to, proof of full COVID-19 vaccination status, except in circumstances where a candidate is legally entitled to an accommodation.

Company Policy

 

MAG Aerospace (MAG) is an Equal Opportunity/Affirmative Action Employer and is committed to Diversity and Inclusion. We encourage diverse candidates to apply to our positions.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, nati