Sr. Grants and Contracts Analyst

Overview

The Sr. Grants and Contracts Analyst is responsible for the end-to-end management of all contractual actions, including awards and subawards, modifications, vendors, consultants, and compliance within the Global Awards portfolio.  Liaison with donors and federal agencies, JHU, all Jhpiego departments, and partners/subrecipients for contractual issues, negotiations, required approvals, payments, etc

Responsibilities

Grants & Contracts Management

• Provides guidance on USG and other donor rules and regulations, including updates and revisions
• Collaborates with the Grants & Contracts Manager to develop and negotiate contractual documents
• Problem-solve the complexities of contractual situations, common issues, or audit findings
• Collaborates and negotiates with key donor staff, including the AO/AOR/ applicable donor counterparts
• Facilitates submission of prior approvals, waivers, extensions and all other critical contractual actions
• Communicates with Global project teams on requirements, timing, status and results of contractual actions
• Ensures compliance with contractual requirements particularly in terms of reporting
• Identifies and reviews components of required financial and programmatic reports for donor submission
• Prepares for, and/or participates in audits
• Applies expert knowledge of Office of Management and Budget (OMB) Code of Federal Regulations (CFRs) and Federal Acquisition Regulation (FAR) regulations
• Applies expert knowledge of Jhpiego and JHU policies and procedures to grants and contractual documents, procurements, all other items related to grants and contracts management, etc.

Review and Analysis of Contracts

• Provides support for the contracts process to ensure completeness of documentation in accordance with established timelines
• Applies understanding of the contracts process to review and analyse agreements for completeness and accuracy against established requirements
• Recommends modifications to agreements to ensure all relevant and required information is captured

Grant/Subgrant and Contractual Funds Management

• Tracks funds for awards and subawards
• Engages with sub-contractors/grantees to provide capacity building and support
• Reviews subaward invoices and liaises with JHU to ensure payments and resolve issues and delays
• Provides inputs on work plan and budget development
• Communicates with stakeholders relevant rules, regulations, standards and guidance governing subawards and financial management
• Collaborates with the Program Finance Team in resolving financial questions directly related to active award portfolio.

Proposal and Post-Award Process

• Provides guidance on the basic proposal process from start to finish (pre-award, award and post-award)
• Assists with transition from proposal to award set-up and post-award
• Identifies and reviews various components and documents for submission, including the proposal and cost proposal, and their roles in the process.
• Set-up the award within Jhpiego (JHU) required systems

Contractual Databases

• Navigates and submits documents in contractual databases including JHU specific (e.g. JHURA Agreement Workflow System (JAWS), Subaward Workflow Information Tracking System (SWIFT), SAP, Jhpiego (e.g. DocuVantage, CRM) and donor (e.g. Grants.gov Workspace, GrantSolutions, FFATA, SAM.gov)
• Identifies and troubleshoots issues at various points in the submission process and maintains quality control.

Training

• Organizes and assists with need-based trainings on contracts and compliance topics and systems for U.S. and field-based staff

Continuous Improvement

• Contributes to the review and refinement of Standard Operating Procedures (SOPs), process and system manuals, guides, templates, and other CMCD-managed reference materials

Procurements

• Provides guidance on contractual elements of procurements (e.g. Technical Service Contracts (TSCs), Consultants, Leases, Master Agreements and Task Orders)
• Provides guidance and training on vendor selection process, documentation (e.g. Basis for Vendor Selection (BVS)), and requirements as per Jhpiego’s
• and JHU’s policies and procedures
• Provides guidance on donor requirements for procurements, and manage submission of procurement prior approval requests to donors
• Liaises and collaborate with Jhpiego Procurement, JHU, etc. as needed to resolve issues and provide trainings

Required Qualifications