Analyst, Personal Assistance and Business Support (Japanese Speaking)

Do you want your voice heard and your actions to count?

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world’s leading financial groups. Across the globe, we’re 150,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

OVERVIEW OF THE DEPARTMENT/SECTION

The Planning Desk in EGMD’s Planning Department provides division‑level coordination, governance enablement, planning & performance management, and change orchestration across Global Markets EMEA. In practice, the desk drives forecasting packs, fronts product/governance forums, runs the Planning operating rhythm (meetings, trackers, newsletters), and partners with Technology/Operations/Finance/HR to land division‑wide changes.

NUMBER OF DIRECT REPORTS

• none

MAIN PURPOSE OF THE ROLE 

• To provide Personal Assistance and business management support to number of desks and departments heads in Global Markets division in London.

KEY RESPONSIBILITIES

Diary Management / Personal Assistance

• Responsible for, diary management, organising meetings, ensuring the correct electronic communications platforms and meeting rooms are organised and clearly identified in calendars – incl. liaising effectively with other management and executive assistants across the bank as required.
• Responsible for providing day to day support including ensuring meeting materials are prepared, printed (digitally or electronically) and distributed in advance as required
• Responsible for managing meeting rooms and refreshments with the UK catering team and making arrangements for external visitors and visiting clients/staff/colleague
• Responsible for managing incoming telephone calls on behalf of business executives, dealing where possible, taking comprehensive telephone messages and highlighting urgent matters to the appropriate member of the team

 2) Management of Key Business Artefacts/Lists

• Responsible for the Oversight/control of department org charts, distribution lists, shared folders
• Responsible for the appropriate filing and management of expenses (incl. gifts, travel and entertainment)
• Responsible for creating, organising and editing meeting papers and business presentations where required using the latest branding and layouts
• Responsible for managing Business Continuity Plans on behalf of business executives / BCP leads

3) Hardware, Software and Equipment Management

• Responsible for ensuring system access’ for new joiner has been raised
• Responsible for managing business equipment and stationery materials as required
• Responsible for undertaking office management tasks for the UK team including but not limited to overseeing staff onboarding/offboarding, organising equipment (Phones, laptops, appropriate connections), organising profiles in approval systems

4) Arranging and Managing Travel

• Responsible for arranging, managing and monitoring travel arrangements of departmental members within the business unit(s) (incl. flights, hotels, transfers etc)

WORK EXPERIENCE

Essential:

• Extensive working experience in similar function.
• English and Japanese Language skills (spoken and written).

Preferred:

• Proven experience of working in financial industry and in Global markets.

SKILLS AND EXPERIENCE

Functional / Technical Competencies:

Essential

Excellent and proven organisational skills, Excellent verbal and written communication skills, sound administration and prioritisation skills, ability to multi-task effectively and to work on own initiative with minimum supervision, ability to use own

judgment and be proactive, effective team player with well-developed interpersonal skills, enthusiastic, with the ability to be assertive, good awareness of confidentiality, organized and detail-oriented, flexibility to be productive and comfortable in a number of different situations and environments, proficiency in Microsoft Office products.