Jobs and Careers

Administrative Coordinator (Full Time) - Ole Red Nashville

United Statesfull_timeVerifiedPosted 4 Aug 2026

About the role

The Administrative Coordinator is responsible for general administrative functions supporting venue leadership in operations and employee hiring and engagement.

Assist with daily administrative work and general office functions, including ordering office supplies, submitting invoices for payment, and maintaining files and tracking systems.
Support the administrative functions for the various operations departments (i.e., Private Events and F&B) with billing and general reporting. Code invoices and expense card statements for approval and maintain and submit monthly accruals.
Assist in sourcing candidates for hourly positions and schedule interviews.
Monitor and ensure hiring leaders and new hires are compliant with government I-9 and E-Verify regulations.
Maintain employee time records to ensure employees are compensated appropriately and timely.
Track personnel-related items such as attendance, performance reviews and benefit payments.
Ensure employee paperwork and personnel transactions are completed per company policy.
Assist with the administration, development and implementation of employee engagement, retention and appreciation efforts.
Support the venue's training programs by tracking and monitoring the completion of training and required certifications.
Track routine equipment maintenance needs and required building inspections.
Perform periodic internal building, health and safety audits to maintain compliance. Partner daily with venue leadership and external auditors when on-site.
Maintain organization of the office, supplies and equipment.
Appropriately direct employee inquiries to venue and Company leadership.
Perform other duties as assigned.