Collections Information Specialist

If you have any questions about the position or our application process, reach out to us at recruiting-u@smith.edu.

Museum of Art

Job Description

Job Summary

Reporting to the Collections Manager/Registrar, the Collections Information Specialist will perform a variety of registration duties in support of the collections management program at the Smith College Museum of Art. This term-limited position is an excellent opportunity for a recent master's-level graduate and will play a key role in a forthcoming database migration from MimsyXG to a new system. This project will involve close collaboration with collections specialists across the Five College Consortium.  Additionally, this role will assist in the general management of collections related data.

Take appropriate actions to support a diverse workforce and participate in the College's efforts to create a respectful, inclusive, and welcoming work environment.

Essential Functions

Collections Data Management (45%)

• Undertake day-to-day object tracking and data entry

• Participate in the Collections Management and Access Committee which collectively oversees the shared database platform

• Manage image use requests and rights and reproductions in the database

• Maintain and update in-house cataloging manual

• Assist with processing workflows related to acquisitions

Database Migration (45%)

• Prepare, enhance, and clean data in support of database migration

• Assist with quality control and data clean-up post migration

• Implement existing data standards and workflows, and participate in the development of new standards and workflows post-migration

Other Functions

Enter percentage of time spent and category of work (10%)

Participating in meetings, joint decision making, and reporting related to the migration project

All employees are expected to participate in the College's efforts to create a respectful, inclusive, and welcoming work environment.

Minimum Qualifications (knowledge, skills, education, experience, certifications, licenses)

Degree in Information Studies, Museum Studies, Art or a related field. MLIS preferred.

Experience with relational databases

Experience with data standards and knowledge of published vocabularies

Experience working with individuals from diverse backgrounds.

Preferred Qualifications

Experience working with museum collections management systems and/or digital asset management systems 

Art handling experience

Experience working in an art museum setting

Skills

Computer skills: Google Suite, Word, Excel

Attention to detail

Please attach BOTH a current resume and a cover letter in order for your application to be considered for this position . Be sure you have provided all attachments before submitting your application.

You will NOT be able to attach additional files after you have hit the Submit button.

Review of applications will begin

September 6, 2024

Position Type:

Fixed Term

About Smith College

Located in Northampton, MA, Smith College is one of the largest women’s colleges in the country and is dedicated to excellence in teaching and research across the liberal arts.  A faculty of outstanding scholars interact with students in small classes, as advisors, and through student-faculty research projects. The College is a member of the Five College Consortium with Amherst, Hampshire and Mt. Holyoke Colleges, and the University of Massachusetts Amherst. Students cross-enroll and faculty cross-teach across the Five Colleges.

Consistent with the Americans with Disabilities Act (ADA) and Massachusetts General Law, Chapter 151B, it is the policy of Smith College to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact our recruiting team at recruiting-u@smith.edu.